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Emailing into Evernote

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About this lesson

If you’d like to save in Evernote information received via email, you can forward your emails into Evernote.

Exercise files

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Emailing into Evernote.docx
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Topic

Emailing into Evernote.

When to use

If you’d like to save in Evernote information received via email, you can forward your emails into Evernote.

Instructions

To forward emails to Evernote you’ll need your Evernote incoming e-mail address, which looks like this: [username].684735@m.evernote.com.

Find your incoming Evernote email address by looking at your Account Info in the desktop versions of Evernote, under Settings in Evernote Web, and in the Sync tab of Evernote for iPhone.

When forwarding an email into Evernote, you can specify what notebook it belongs in, add relevant tags, and schedule reminders.

When e-mailing:

Edit the email subject to change your note title
Add ![date] to set a reminder on the note
Add @[notebook] to send it to a specific notebook
Add #[tag] to organize the note with a tag. You can have multiple tags just make sure each one starts with an #

Please note that:

This functionality only works for existing notebooks and tags. You cannot create new notebooks or tags with this feature
In the subject line, always put the note title first, then add any notebooks or tags. The notebook name must come before the tags.
If you mistype either the notebook name or tags, then they will remain in the note title after it’s imported. The note will be created in your default notebook.
This feature will not work for notebook names that contain an ‘@’ or a ‘#’, and it will not work for tags that contain a ‘#’ in their name.

Emailing into Evernote is a premium feature, but you can still send emails into Evernote even if you are on a free version by using tools like IFTTT or Zapier.

If you’re new to IFTTT, basically it stands for “If this, then that.” It creates “recipes” so that when something happens then another action takes place.

Once you get more comfortable with this tool you’ll be able to easily create recipes yourself. But in the beginning you can simply use already existing recipes.

Simply search for specific triggers and actions. If it’s something common, you’ll get a number of entries to chose from. Before activating an existing recipe for yourself, check the stats at the bottom left corner of the recipe to see how many people are already using that recipe and have hearted it. It will give you an indication if it’s a proven and trusted recipe.

Here are a few examples:

To start using IFTTT you will need to create an account with them and connect with with the applications you want to start “talking to each other.”

Zappier is another tool that will allow you to achieve the same result.

00:05 In this lesson,
00:05 we are going to take a look at how you can forward your emails into Evernote.
00:10 We will look at two different ways.
00:13 One is the manual way,
00:14 when you use your Evernote incoming email address to send emails into Evernote.
00:20 And another is the automated one, when you use tools like IFTTT or Zapier.
00:26 So let's take a look at how you can send
00:30 emails into Evernote using your Evernote incoming email address.
00:34 For that you will need to look up your Evernote incoming email address first.
00:39 So go to your Account Info, More Account Settings and once you're there
00:45 look for an email that ends in m.evernote.com.
00:50 That will be your email that you can use, and once you used it once, it will
00:55 be added to you address book so you don't need to look it up every single time.
01:00 But once you've copied it, go back to your inbox and forward the email that
01:08 you want to send in to Evernote to that email address and hit Send.
01:14 This will allow you send that email to Evernote and
01:18 after a while you'll receive it into your Evernote.
01:22 And if you haven't changed anything in them,
01:28 the subject line over the e-mail will become the title of the note and
01:33 the body of the note will be the message itself.
01:36 What you can do is, you can specify in what notebook that email will go.
01:43 For that you will need to put the @ sign and then the name of the notebook.
01:48 You can assign a tag, and for that you'll need to add #, and
01:53 then, the name of the tag.
01:55 So you can, if you make changes to the subject line,
02:00 you can even specify where that email needs to go.
02:05 But please note that at the moment this is a paid feature.
02:10 You have to be on at least on Evernote Premium to be able to use this method.
02:17 So if you are on Evernote Basic you can still do that.
02:22 But you will need to use another way of sending emails into Evernote.
02:26 You will need to use like at tools like IFTTT or Zapier.
02:31 So, let's take a look at IFTTT.
02:35 IFTTT stands for If This Then That.
02:39 So, it creates recipes, so
02:42 that when something happens then another action takes place.
02:47 If you are very new to the tool, all you need to do is
02:52 come right here and then look for specific recipes.
02:57 Just enter Evernote here and hit Search.
03:01 You will receive a number of recipes.
03:04 Just search for the ones that you will find useful.
03:10 In the notes for this lesson, I give you a few examples.
03:17 For example If I receive an email receipt, then it is sent to Evernote.
03:25 If the email is labeled in a specific way, for example,
03:30 Evernote, in this case It needs to be sent to Evernote.
03:36 Or whenever you star an email in Gmail, then it will be sent to Evernote.
03:41 So basically whenever that first action happens,
03:46 then your email will be sent to Evernote.
03:49 So until you get comfortable with the tool,
03:52 just use one of the recipes that has already been created.
03:58 And you will see the rating for each recipe, so
04:01 if you see that many people use that recipe, it's safe to use it.
04:05 The only thing that would have to happen is that you will need to link
04:10 your Evernote account and your Gmail account to IFTTT connect them,
04:16 so that they start talking to each other.
04:19 And from that point onward, just try with one recipe and see how it works.
04:24 Once you become more comfortable with the tool,
04:26 you will be able to create your own recipes, and
04:32 every time you receive an email you can send it into Evernote using this tool.
04:39 Zapier is another tool and it works in pretty much the same way,
04:45 so whichever you feel more comfortable with, try it, so
04:49 you don't have to have Evernote Premium to send emails into Evernote.