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About this lesson
Event planning isn’t easy, especially because you’re also working, raising a family, studying, and being responsible for a thousand and one other things. Evernote is your all-in-one solution to planning.
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Quick reference
Topic
Organizing Events.
When to use
Event planning isn’t easy, especially because you’re also working, raising a family, studying, and being responsible for a thousand and one other things. Evernote is your all-in-one solution to planning.
Instructions
1.Collect ideas
Evernote makes it easy to collect ideas from various sources and in multiple formats. You don’t even need access to the Internet to jot down thoughts and ideas. Just use the Evernote app on your phone, and your info will be synced the moment you’re back online.
At your computer, you can copy info to the clipboard and paste it into a note. Use the web clipper to clip articles, URLs, and entire web pages—directly from your browser.
Let’s say you just found out your sister is pregnant and that in a few months you’ll be planning her baby shower. You’ll probably want to start poking around online—looking for ways to decorate the place where you’ll have the party, searching for stores to shop for party gifts, and finding just the right caterers or restaurants.
All you need to do in Evernote is create a notebook called “Baby Shower.” Whenever you come across an interesting idea, add it to this notebook. You can also use tags and tag your party idea notes using the same tag.
2. Plan the event
Ready to plan the party? Create a new note in Evernote and title it “Baby Shower for Claire, May 5.” List everything you can think of: who you want to invite, where to hold the party, who should cater it, how you want to decorate the place, what you want to give her as a present, etc. For inspiration, pull out your notes with different baby shower ideas.
Set a reminder for this note. Click the little clock avatar in the upper right corner of the note, which will enable you to set a due date and get the post pinned to the top so you can easily access it. (Alternatively, drag the note into your Shortcuts on the upper left corner).
Want to cross-reference examples of ideas you already have in your Evernote?
Find the note you want to reference, right click, and select “Copy Note Link” from the drop down menu. Then go back to your main “Baby Shower for Claire, May 5” note and paste the link.
Using one single note to do all your planning ensures that you have everything that needs to happen in one place so nothing falls through the cracks.
3. Organize your to-dos
Now it’s time to streamline your to-dos by creating categories for them. For this event, you might want categories for Guests, Decorations, Gifts, Place, and Food.
Move the to-dos into their respective categories.
Under Decorations, you might have a list of items you want to buy to decorate the place or links to notes with screenshots of beautifully decorated rooms you want to replicate. Under Food, you may have a list of your local caterers, etc.
Put due dates next to each item, so everything comes together beautifully by May 5.
If you’ll be asking other people to take care of certain to-dos, put their names next to their to-do items, so you don’t forget to confirm their availability, let them know what they’re responsible for, and follow up with them closer to the deadline.
Use the checkbox Evernote feature to track your progress.
4. Get help
You don’t have to be the one doing all heavy lifting. Collaboration is easy with Evernote. You can share individual notes and even notebooks. Want someone to help you with certain tasks? Share a note with them by using the Evernote Share feature (upper right corner of the note).
Let’s say you want a friend to buy specific decorations. You can share with her with the list of items you need or a note with a screenshot of the beautifully decorated room that you want to replicate.
Maybe you want another friend to take care of food. You can share a note with a list of caterers that you want her to call and/or dishes that your sister loves.
Set reminders for yourself to follow up with your collaborators.
And then, when the day comes, enjoy your event!!
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