Okay, in this lesson we're going to stay organized by focusing on categories
and flags.
They're on the headers of your inbox.
And the flags over here, I'm not even clicking,
I'm just floating my mouse through and it wants me to turn on one of these flags.
Well, a lot of times I'm running out the door, I don't have time to reply,
but I don't want to lose this email for later and so I'll go ahead and
left click and activate a red flag.
Now if I right click on these flags I have a variety
of shades of red which don't make a lot of sense to me.
I can add a reminder, simply click on the Add a Reminder, type a note,
let's see, Call by 4 pm.
And I'll go ahead and
hit OK on this, when I double click to open that email here's my note.
Call by 4 pm right over here.
Now, I personally would rather use my sticky notes for this feature,
but it is a feature and
it will now pop up in front of me when I need to make that phone call.
It will not add itself as calender appointment but
it will still give you a reminder of call.
When I'm done with that flag, I've made that phone call, I can right click and
Mark as Complete.
And there is nothing better than a bunch of little green check marks
as telling you that you've got that one done.
What if I accidentally click that one?
I can right click and clear this flag and some people ask, well,
why would you bother clearing it?
Because you can sort by flags.
So if I click right up here, I want all my flags to be on the list at the top.
And if I've accidentally clicked one that doesn't need to be there,
I want to make sure it's clear.
So I can right-click and clear a flag so I'm not sorting it into the group.
So that's why.
Now go ahead and click and resort these by received, which is my default sort option.
Let's look at categories.
Now categories, it's not necessarily color coding,
it's just placing them into a color category that you have previously named.
So I can left click and by default it comes in as red.
Now this was a conversation, so they all turned red.
But, a right click will allow you to select a different set, or
go to all categories and choose whichever one you want.
And yes, you can put multiple colors on an email,
if your colors represent certain things.
You can rename these categories and you can go in and
choose from 25 different colors to categorize anything you want.
It's your plan, not mine.
So you make up your own color code system.
All right, so this particular one I've got color coded and
now I can of course sort by categories.
Just click the sort and of course they grouped themselves.
But I could right click and I can expand that group.
Let's see if it'll let me, there you go.
Expand all groups and of course then just sort by categories and there you have it.
All right, now you might not see your categories header up on your inbox.
Sometimes they disappear.
Or at one point you didn't know what it was for.
So you got rid of it just by clicking and
dragging it off, that big black x means delete.
So I'm going to let go.
So you might have the question, where in the world do I get my categories back?
Well, that was on the View ribbon.
And there's an item over here that says Add Columns.
When we click Add Columns, check out the left hand list.
One of them is Categories > Add.
You can move it up to wherever you prefer, or move it down, and then hit OK.
And there we have it, your categories are back.
All right, follow me to the next lesson.
I'm going to show you how to add search folders into your favorites to
combine all your categorized colors into one folder, it is wonderful.