The PMP® Application process can be time consuming. It is important to understand what is required so that you do not have to resubmit.
When to use
When you have completed the training courses and have met the experience requirements, you can prepare and submit the PMP® Application. If the application is approved, you will be eligible to sign up for the test immediately. I recommend you submit your application shortly before you intend to take the test. Your eligibility letter is good for one year and you have up to three tries to pass the exam. Submit just before you intend to take the test to maximize your potential retest window if it is needed.
Complete the application online at the www.pmi.org website. As you complete the application, collect your documentation for each of the items of education and experience that you claim. A portion of all applications are audited and documentation demonstrating your qualifications must be provided. Typical documentation includes:
- Education of high school or bachelors degree – a copy of the transcript showing graduation to show your education level.
- Education of 35 contact hours of project management training - a certificate of completion of the training, the dates of the training, a syllabus or outline of the training, and a bio of the trainer that demonstrates their competence to provide the training.
- Experience – the experience verification portion of the application can be one of the more time consuming elements if you worked on multiple small projects. For each project you must document:
- The project name and industry
- Your role on the project
- The time you started to work on the project and when you stopped working on the project
- A contact person with contact information who can validate this information
- The total number of hours you spent working on the project – allocated to the five process groups of Initiating, Planning, Executing, Closing, and Monitoring and Controlling with a description of what you did in each area. (You do not need to be involved in all five process groups on each project, but you do need to have had experience in all five process groups at some point.)
One of the more difficult elements of determining your eligibility is the requirements for months of experience. This is determined from the start and finish dates that you provide for each project that you document. However, if you are working on multiple projects at the same time, you cannot “double count” the months. All of the hours from all of the projects can be counted. But if you were working on three projects during the month of May; that month only counts once.
You do not need to turn all of the documentation into PMI at the time of application, just the completed application form. Once your application has been reviewed for completeness, you must pay the application fee. This process takes about five days. The amount of the fee varies depending upon several factors and global exchange rates. So, check with PMI to determine what your fee will be. At that time your application may be selected for audit. If selected, you will have 90 days to provide the documentation that verifies your claims. After PMI receives your documentation, they require five to seven days to review the documentation and check on some of your sources and references. Once everything is approved, you will receive an eligibility letter that allows you to schedule the exam.
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PMI, PMP, CAPM and PMBOK are registered marks of the Project Management Institute, Inc.