You're sitting at your office having a chat with the manager when suddenly she
has a brain wave.
I think this project's going really well.
Why don't we present about it to the CO this afternoon at the executive meeting?
Where do they get these clever ideas from?
There you are sitting with a copy of PowerPoint and
you have got hours to build a presentation and have it on her desk for review.
What do you do?
Well, fortunately this video is about not only where to start, but
the series of videos will help you understand very clearly
how to build presentations, make them effective, and achieve your outcomes.
So, in PowerPoint, when you first open it, you may see slides and the ribbon, or
indeed a thumb dial of a slide.
If we click File, New, you may even see this, which is called a backstage,
and there's a range of presentations already preloaded here.
You can click on a thumbnail, scroll across and see images of the slides,
change particular variants, or you can even search for
a particular presentation such as Business Strategy in the search bar.
Now I'm going to select this one and have a look at it.
Scroll across, it seems okay.
Click Create, and then PowerPoint has downloaded that template ready for
me to work on.
I notice in the status bar that this slide is one of seven slides and
each slide contains recommended content that we could use.
And so we could go away and build that presentation and get the work done.
Next thing that we have to do is actually save that and so we go,
File and when I click Save in this version, PowerPoint automatically jumps
across to the Save As tab because this is a new presentation and hasn't been saved.
And if you just close this down at this point, you'll lose everything.
So, I'm off at various locations such as Microsoft's online storage
system, I go to the computer and browse.
I'm going to go to the GoSkills library in the folder within that library and
there's already a presentation there.
If I click on that and save it, it will likely override it and
I don't want to do that, so I paste the text in that I used before to clipboard.
I want to save as a PowerPoint pptx presentation,
although there is a range of other things that I could save as such as a show and
some of these other formats, some of which I've never used.
So I clicked save, PowerPoint goes away, and does that, and
then my file is called business strategy pptx, and
we can see it is also located within that folder in windows explorer.
Now, here is the most important part.
We need to work on this presentation from a proper story board.
We need to add or delete slides, move them around,
build charts or tables or whatever is needed to get the story across.
After you've looked at enough presentations you get to recognize various
templates.
You see the same smart art graphics and effects so
please be different, stand out from the crowd.
Be unique, don't just be a clone of everyone else.
And as you go through the various modules and
videos, you will continue to learn how to build quickly, how to be clear and
have confidence, so that you know that you can try different things.
And so, presuming that you've done all of that,
let's now look at getting this presentation out to people.
If I go to the File tab again, we can print,
we can share it, I can send it by email to various people as an attachment or
as a PDF, I can publish the slides, or I can export it.
I can package for CD, create a video or a PDF.
So, let's create a PDF.
So, I click the button.
The Publish as PDF dialog box pops up.
It's already called it Business Strategy.pdf.
I wanna open the file after publishing to look at it and as a standard size.
So, I click on Publish and PowerPoint goes away in the background and publishes that.
And how long that takes depends on the size and
complexity of your presentation, as well as the resources of your computer.
Now, notice that at this stage there's only a very small size and
that's great in terms of sharing information from people, but
this particular file doesn't have the content that you really need and so
your presentation should be bigger than this.
So just remember that if you're in a hurry, there are a bunch of resources in
the background of PowerPoint as a place to start.
Have a look at some of those templates and themes that are available, and
use them as the basis of starting to design your presentation and
you'll get your work done faster.
But be different and use the resources as a place to start your presentation and
not the end of your work.