You’re sitting in your office having a chat to the manager when suddenly she has a brainwave, “I think this project’s going really well. Why don’t
we present about it to the CEO this afternoon at the executive meeting.” Where do they get these clever ideas from? And so you’re sitting
there with your copy of PowerPoint, and you've got 2 hours to build a presentation and have it on her desk for review. What do you do? Well
this video is about staring in PowerPoint from scratch and building and saving a presentation very quickly, but this set of video is about
presenting and designing effectively so that your work has clarity and achieves results. So let’s continue with this video. When you first open
PowerPoint, you’re likely to see a slide and the ribbon or a thumbnail of a slide. If we click file and new, there’s a range of presentations
already preloaded here. There’s sample templates and themes already installed on our computer, or we can click a particular folder or
an icon and browse further. Now I’ve just pasted some text in that I copied to the clipboard earlier with the keyboard shortcut CTRL V and let’s
search for a business strategy presentation. And so we can click on a thumbnail and we can see a preview of the first slide and a bit of information
about the template. This one seems ok, click download. And there PowerPoint has downloaded that template ready for me to work
on straight away. I notice in the status bar that this slide is one of seven slides, and each slide has some recommended content that we can
use. So we can go away and build upon that and get the presentation done. Next thing that we have to do is actually save that and so we go
file, now when I click save, PowerPoint already pops up the Save As dialog box, because this is a new presentation that hasn’t already been
saved. If we just close the presentation down we could lose all of that information. Now there’s an area here where I can browse further through the
computer and so on, but I go to this folder, it’s the correct one, GoSkills, and there’s already a presentation in there. If I click on that and save it
will override that presentation and I would lose it and I don’t want to do that. So I paste in the text that I used before. I want to save as a
PowerPoint pptx presentation although there’s a range of others that I could save as. I could save as a show and various other formats. Some of
these I admit I’ve never used. So I name the file in my case, I paste in the text that I got before on the clipboard. Click save, and PowerPoint
goes away and does that and now my file is called Business Strategy.pptx which is now located within Windows Explorer. Now here is
the most important part. We need to work on this presentation from a proper storyboard, we need to add or delete slides or move them
around, build charts or tables, or whatever we need to do to get the story across. And after you’ve looked at enough presentations you will
get to recognize various templates, SmartArt graphics and effects, so please be different and stand out from the crowd. Be unique. Don’t be a
clone of everyone else. And as you go through the various modules you’ll learn to be fast and clear and have the confidence to try different
things so that you can be different. Now presuming that you’ve done all of this, you’ve built your presentation, let’s look at getting this
out to people. I go to the file tab again and we can print the document. We can print the presentation in a range of formats and that’s
covered in another video, or we click the save and send tab and look at the range of options: we can send it by email to various people as an
attachment, or as a PDF, I can publish the slides, or I can again save the presentation in a range of other formats. It’s amazing how quite
often you can do exactly the same thing in PowerPoint, in so many different areas. So I click on the save and send tab and we can
create a video, we can package for CD and even more. I’m going to create a PDF so I click the create PDF XPS document button. The publish
as PDF or XPS dialog box pops up. Make sure the file name is indeed named Business Strategy.pdf. I want to open the file after
publishing to look at it, and a standard size. So I click on publish and PowerPoint goes away in the background and publishes that. How long
that takes depends on the size and the complexity of your presentation as well as the resources of your computer. Remember this
presentation is actually not built yet, which is what you would normally do, so yours is likely to be a larger file size. Now that’s only 112kb
which is very small and it’s a great to share information with other people. So just remember that if you’re in a hurry there’s a bunch of
resources in the background of PowerPoint. Have a look at some of the templates and themes that are available, and use them as the
basis of creating and designing your presentation and you’ll get your work done so much faster. But be different. That is only the
start. Use the resources as a place to start your presentation, but certainly not the end of your work.