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About this lesson
Quickly print your slides professionally to give to your audience, or create PDFs to distribute either before or after the slideshow.
Multiple versions of this lesson are available, choose the appropriate version for you:
Download the PowerPoint presentation used in the video tutorial and try the lesson yourself.Printing Slides.pptx
Sharing your presentation with your audience in various formats.
When to use
To print your presentation in a range of formats or share it via other media.
- To print the presentation, use the keyboard shortcut Ctrl+P or the File tab.
- Options to print are:
- To select a specific printer and change the properties for that printer.
- Print what – all slides, the current slide selected, or a specific range of slides identified by typing the slide numbers.
- Print layout – full-page slides or the Notes Page, the Outline Page, or a range of Handouts containing from 1 to 9 slide thumbnails.
- Print on one side or double sided.
- Whether to collate the pages when printed – collation means for printing to copies of a five-page presentation, there would be two separate piles of print containing slides 1 to 5.
- Color, grayscale, or pure black and white stop.
- Other options available on the Save and Send tab of the Backstage view are:
- Send the presentation by email.
- Save the presentation to the cloud such as a SkyDrive location – Microsoft’s online cloud storage system.
- Publish the slides to a slide library – a corporate storage system.
- Present online as broadcast.
- Save as different file type.
- Create a PDF or XPS document.
- Create a video.
- Package the presentation for CD.
- Create handouts.
In this version of PowerPoint, print dialogue is part of the view known as the Backstage view.
Lesson notes are only available for subscribers.