About this lesson
A Task List Schedule is a schedule format used to communicate tasks with dates to extended team members or those who do not have a major role in the project.
Task List Schedule
A Task List Schedule is a schedule format that displays the tasks and scheduled completion dates that a single team member is responsible for completing.
When to use
Tasks List Schedules are best used in those situations where an individual is needed to lead a few tasks on a large project. In this case, the individual would probably not be on the Core Team, since their role is so small. However, the tasks that are their responsibility are important to the success of the project. Rather than sending them a project plan with hundreds of tasks and asking them to “find” the ones they must do, a Task List Schedule is created with only their tasks and that is what is sent to them.
- Create the project schedule using your normal project scheduling and estimating techniques.
- Identify tasks that must be accomplished by “Extended Team Members” or those individuals who require special focus.
- Consolidate the tasks for that individual on one list.
- Sort the list by completion date.
- Send the Task List Schedule to the Extended Team member and confirm that they have received it and can complete the work.
Hints & tips
- The Task List Schedule is a form of Action Item List. Many people use this approach to schedule their work and plan their day.
- This approach adds a sense of urgency to the tasks. Tell the Extended Team member that you will be checking with them on the day an item is due to receive its completion into the project files.
- If the list is too long, in excess of 10 tasks, the Extended Team member should either be on the Core Team, or working directly with a Core Team member.
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