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Notebooks (creating, deleting)

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About this lesson

Notebooks are used to store and organize notes in a logical way.

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Topic

Notebooks.

When to use

Notebooks are used to store and organize notes in a logical way.

Instructions

Notebooks are digital containers for notes. Presently, every Evernote user can have up to 250 personal notebooks.

When you first open an account with Evernote, you’ll have a single Notebook called [your username]’s Notebook. Your Notes will live in that Notebook until you start creating additional Notebooks and start saving your Notes in different Notebooks.

To create a new Notebook, open the File menu and select “New Notebook.” If you’d like your new Notebook to be accessible on different devices and syncronized across different platforms, select “Syncronized Notebook” option. If you’d like the Notebook to be accessible only on your computer, select “Local Notebook.” (Please note that you cannot change a Notebook’s type once it has been created). Then enter the name of your new Notebook and hit Return.

You can also create new Notebooks when you go directly to your Notebooks section (Sidebar > Notebooks). As you create more Notebooks, you’ll find that section useful to search for specific notebooks or arrange your Notebooks in different orders. You can organize by:

Owner (sorts the Notebooks by the owner)
Name (sorts Notebooks alphabetically)
Count (sorts Notebooks by the number of Notes contained in each Notebook. Notebooks with the highest number of Notes will be at the top)
Updated (sorts Notebooks according to the last time their Notes were modified with the most recently updated Notebook at the top)

You can perform different operations with a Notebook when you right-click its name. When you do, you’ll see these options:

New Notebook—this option creates a new Notebook.
Present—by clicking this option you’ll be able to open the first Note in full screen.
Share Notebook—allows you to share the Notebook (we look in more detail at this option in one of the upcoming lessons).
Publish—this mean you can create a public link for your Notebook. Anyone with the public link is able to see and join this Notebook.
Notebook Settings—this is where you can change the Notebook’s name as well as indicate if you’d like to make this Notebook your default Notebook. Your default Notebook is the Notebook where Evernote saves your Notes unless you specified a different one.
Rename Notebook—self-explanatory.
Delete Notebook—self-explanatory. Just keep in mind that when you delete a Notebook you delete all the Notes in that Notebook too. So, be careful with the Delete option.
Add to Stack—create a collection of Notebooks (we’ll cover this topic in more detail in one of the upcoming lessons too).
Add Notebook to Shortcuts—self-explanatory.
Sort by Notebook Owner, Name, Count, and Updated—see explanations above.

Export Notes from [Notebook Name]—this option will let you export all of the notes in that Notebook.

00:04 In this lesson, we will look closer at the notebooks.
00:07 I will show you how you can create the notebooks,
00:11 as well as how to perform operations with your notebooks.
00:15 In essence, notebooks are digital containers for notes.
00:19 And to create new notebooks, you have a couple of options.
00:23 One you can go to file and new notebook.
00:26 From here you will be given an option to select between synchronized notebook or
00:31 local notebook.
00:33 Synchronized notebooks are accessible on your different devices,
00:36 while local notebooks are available only on your computer.
00:40 Choose wisely when creating new notebooks because once you've created a notebook
00:46 you cannot change the type.
00:48 Another way of creating notebooks is by going to the notebook screen.
00:53 So if you click notebooks on the side bar,
00:55 you will be taken to this entire window that will list all your notebooks.
01:00 And you can have a couple of ways of how Evernote can list them for you.
01:06 But from here you can also hit New Notebook.
01:11 Give your notebook a name, hit Return, and your notebook is created.
01:15 If you right-click on the name of this notebook,
01:19 you will be given the option to create a new notebook, but
01:24 also to perform certain operations for this notebook.
01:27 You can share it, which works very much like sharing notes.
01:33 You can also publish it, and
01:36 that is very much like creating public links for your notes.
01:41 Basically, it allows you to share your notebook with others,
01:45 make your notebook public.
01:47 Then you have access to notebook settings and
01:50 from here you can rename your notebook or make it your default notebook.
01:56 Making a notebook a default notebook is nothing else, but
02:01 just telling Evernote that when ever you add a note, and
02:05 you do not specify in which notebook to add that note.
02:09 That note will be added to your default note.
02:12 As you can see, it's really up to you which notebook
02:15 to make your default notebook, and you can always change your mind.
02:21 What you can also do it rename your notebook, and you read your notebook.
02:26 Here, Evernote will prompt you a message, if you would like to read your notebook.
02:31 And, it's important to pay attention to these prompts.
02:35 Because if you delete your notebook
02:38 Evernote will delete all the notes in that notebook too.
02:41 So be very careful when doing that.
02:44 Lastly, you can add it to stacks, and we'll talk about it shortly, so
02:48 that's a way of organizing your notebooks.
02:51 Or add it to shortcuts which will create this quick link to your notebook so
02:55 you can easily access it.
02:58 And the last three options are the options of sorting your notebook.
03:01 You can do it from here or from.
03:03 Here we can store them alphabetically, by name, by count, and
03:08 that's by the number of notes that each notebook contains, or
03:12 by when your notes in that notebook were last updated.
03:18 Once you have notebooks shared by others,
03:22 you will have another option by owner, sorting your notebooks by owner.
03:29 So in the next lesson, we will look closer at how you can share your notebooks, and
03:34 how you can organize them.
03:36 But for now, just know that this will be the window where you will
03:40 come to perform all these operations.