Multiple Timelines in Project 2016, 2019 and Online

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About this lesson

New to project 2016-2019 and Project Online is the ability to add multiple timelines to a single timeline view. Timelines are excellent for reviewing the project’s implementation plan from within PowerPoint or in emails.

Quick reference

The timeline is a special view that appears directly under the tabs. The timeline provides a graphical visualization of your project. The timeline is excellent for reviewing the project’s implementation plan from within PowerPoint or in emails.

Steps

To access the timeline, follow these steps:

  • Click the View tab, and then select the Timeline checkbox.
  • Right-click a task and select the Add to timeline menu item.
  • Milestones display outside the boundaries of the timeline.
  • Tasks appear inside the boundaries of the timeline, but you can click-and-drag the task outside the boundaries, creating what Microsoft Project calls a callout.
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  • 00:04 New to project 2016-2019 and Project Online is
  • 00:08 the ability to add multiple timelines to a single timeline view.
  • 00:12 Let's see what that looks like.
  • 00:14 First, we'll go ahead and stretch the screen out so
  • 00:18 we can see more of the timeline view.
  • 00:20 We'll go to the Format tab under the timeline, tools area.
  • 00:25 And we'll just click this timeline bar icon.
  • 00:29 And now you can see I have another timeline.
  • 00:32 By default, it's not automatically selected.
  • 00:35 So if I want to add tasks I can do it the same way as I normally would.
  • 00:40 But I do recommend when you starting to use multiple timelines,
  • 00:44 the best way to do that is to first select the one that you're working with.
  • 00:48 Then click the existing tasks icon and
  • 00:52 select the item you want to add and then it's added.
  • 00:57 If you want to move it to the other timeline, just click and
  • 01:01 hold on to it and drag it up to the other timeline.
  • 01:05 You can do everything you normally expect with the timeline view,
  • 01:08 including doing call outs.
  • 01:10 I do not recommend you just creating as many timelines as you can in one timeline
  • 01:14 view, they'll get pretty confusing.
  • 01:17 Think about who the audience is for this timeline view and
  • 01:21 group them together as needed.
  • 01:23 In this case, maybe I'm creating a view just for the homeowner.
  • 01:28 And these are the only things I want the homeowner to see.
  • 01:31 That would be perfect for this.
  • 01:33 I might have another timeline view that I use to work with the general contractor.
  • 01:38 So think about how you might, let's say if you were to take this information and
  • 01:43 share it for a presentation and put it into a PowerPoint slide.
  • 01:46 Think about who you'd be presenting that to.
  • 01:50 If it weren't just in Microsoft Project.
  • 01:52 Of course, you can also remove a timeline bar.
  • 01:55 So just go ahead and right click it and choose remove timeline bar.
  • 02:00 There you go, it's gone.

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