About this lesson
Learn how to upload documents to Teams using Teams chat and the Files tab. Also, you'll see how to synchronize Teams files with your desktop and how Teams helps you avoid version conflicts. You'll see how you can edit documents in the browser or in Microsoft Office and how to obtain a URL to share with anyone who can access the Teams files.
Download this lesson’s related exercise files.Posting and Sharing Documents in Teams
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Posting and Sharing Documents in Teams
You can post and share files in Teams in several ways.
When to use
Upload a document to Teams when you need team members or colleagues to access files rather than sending them through email. This avoids time-consuming "versioning" issues and insures everyone sees the same copy.
There are many ways to upload a file to teams.
- Files Tab: Think of these files as "files shared in the channel." This a listing of files that have been shared to the Files tab or uploaded in the Teams chat.
- File menu option on the left sidebar: Think of these files as "all files shared with all Teams." This listing is the global view of files across teams.
- Teams Posts (chat): files you upload in the Teams Posts feed are automatically shared with the Team. The fact you uploaded a file is shown in the Teams chat listing. This makes it easy to call attention to important files as people who have marked the channel as important, will receive a notification the file has been uploaded.
- Sync: If you sync your Teams files to your PC, you can drag and drop a file to your local synch folder and it will be uploaded to Teams.
Sharing files in teams is easy. Most files are automatically available to anyone on your Team. If not, just send the URL. Note that the URL will not work for people outside of your organization unless they are specifically joined as a Team member. Should you wish to share a file with someone who is not Teams member, you can create a URL for them in OneDrive. OneDrive allows you to create a URL that is good for anyone that has the URL. You cannot do that in that in Teams.
Hints & tips
- For the purposes of working with the Microsoft 365 Trial account, do not select "Open in Desktop App" when you open a file in Teams. Also, do not select to Sync documents to your PC if you already have an Office 365 or Microsoft 365 account.
- You can download a file by opening the file and then clicking, File, then click Save As. You will then see a Download option. You can also select Download by selecting the file in the list of files and click on the ellipses (...).
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