About this lesson
Keep your contacts organized by using Category colors.
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Download this lesson’s exercise file.Contact Categories.docx
Keep your contacts organized by using category colors rather than folders and groups.
When to use
On most (but not all) smartphones, only the main Outlook contacts folder is synced to your phone. A way to keep your contacts in one folder, but still grouped, is by applying categories to the contact files.
Name your categories
- Click Home ribbon.
- Choose Categorize.
- Choose All Categories.
- Click Rename.
Note: This is the same Category list used for email and calendar categories.
Apply the categories
- Select a contact, click Categorize and choose a topic or color.
View the categories
It may help to watch the category groups build as you apply the color.
- First choose the List view.
- Choose Home ribbon.
- Then click Current View.
- Choose List.
Customize the list view
- To change the header columns in the list view, click the View ribbon.
- Click Add Columns.
- Choose from the available columns on the left, add them to the right, and reorganize with the Move Up/Move Down buttons.
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