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Send individual – but duplicate – emails to multiple people with one easy process.
When to use
Outlook Email merge will send individual emails to an entire list of contacts. This eliminates the cc: line from becoming bogged down with names. It also protects your contact list from being “harvested” (copy and pasted) into some other recipient’s contact list.
- Start with Outlook.
- Click Contacts, and select the folder with the contacts to use in the Email Merge.
- On the HOME ribbon, click Mail Merge
- At the bottom of this box, change Merge to: “E-mail”
and enter a Subject Line topic
Note: you will have a chance later to change or modify the subject line
- If your list contains Contact Groups, the process will warn you that those will not be included in the Merge. Click OK.
- MS Word will open in the background,
Type your email message,
Personalize the fields, and/or Insert a .jpg photo of a pre-made flyer. (See the next two lessons of this course 'Email Merge, Personalized' and 'Email Merge, Full Color Flyers' for how to do this.)
- Click Finish & Merge (on the Mailings ribbon), and then “Send Email Messages”
- You have ONE LAST CHANCE to change the Subject line and/or cancel the process:
- Click OK and the emails will immediately send out.
TIP: Should all go wrong and emails are flying out to the wrong list (Yes, this happens because humans sometimes choose the wrong lists!), switch off your wireless on your laptop, or pull the Ethernet cord from your computer!Login to download
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