About this lesson
Learn the differences between the Microsoft Project calendars and when to use them. As a general rule, you should use the standard calendar.
Download this lesson’s related exercise files.Configure a Project Calendar.mpp
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Configure a Project Calendar
When you install Microsoft Project, you get three project calendars. These calendars are the 24 hours, night shift, and standard calendars. As a general rule, you should use the standard calendar. This calendar offers a weekly calendar where you schedule tasks and resources Monday through Friday with Saturdays and Sundays set as non-working time.
If most tasks and resources in your project will work day and night, use the 24 hours calendar. If most tasks and resources work at night, use the night shift calendar.
It is possible to assign calendars to specific resources, but that is an advanced topic that is not covered in this fundamentals course.
In most cases, there are holidays and major periods of time when you know people will be unavailable. For example, in the United States, most people do not work on Thanksgiving or Christmas. You can add these special days as exceptions to the calendar you are working with.
To create calendar exceptions, follow these steps:
- Click the Project tab and then click the Change Working Time icon.
- In the exceptions tab, select a row and enter the name for an exception, like Thanksgiving. Finally, enter the Start and Finish date(s) for this exception.
- You can also click the Details… button to crate recurring calendar items. For example, you may want to configure the calendar so Microsoft Project always treats the fourth Thursday of November as an exception.
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