Photo Album

Quick reference

• 00:04 This video is all about inserting multiple pictures into a presentation quickly
• 00:09 across slides, which is the photo album featuring PowerPoint.
• 00:13 To find the location, we click on the Insert tab of the ribbon.
• 00:16 And within the Images group is the photo album, which is really a split button.
• 00:21 Now, notice at this stage the only option available is to create a new photo album.
• 00:26 So what that means is that if you have an existing presentation open,
• 00:30 you can't insert a new photo album into that presentation,
• 00:33 you can only create a new one.
• 00:35 But we'll explore a little work-around later on.
• 00:38 So we click the New Photo Album button and the photo album dialog box pops up.
• 00:43 The first thing to do is to populate the album with some content.
• 00:46 So insert pictures from file disk.
• 00:50 Then I click on this folder, I select the first picture with the mouse.
• 00:55 Hold the Shift key and select the last picture which automatically
• 00:57 selects all of the pictures in a sequence.
• 01:00 If I wanted to select individual pictures not in a sequence,
• 01:03 I will hold the Ctrl key as I select each picture.
• 01:07 We click the Insert button and
• 01:08 there are our pictures within the dialogue box as well as a preview of them.
• 01:12 Now, I can do some further editing of the pictures, such as rotating them or
• 01:17 changing the brightness and contrast.
• 01:19 I can move their order up and down, as well as remove them.
• 01:22 And you can change the picture layout within the album layout area such as
• 01:27 pictures per slide and the frame shape.
• 01:30 I will change to, for example, a rounded rectangle.
• 01:33 We can browse for theme if we wish.
• 01:35 I prefer to do that within the actual presentation itself.
• 01:38 And we get a preview of our layout.
• 01:40 Click Create and there, built very quickly.
• 01:43 So that's our PowerPoint slide with images that we selected placed on them.
• 01:48 It's a very fast way of building a presentation out of a whole
• 01:50 bunch of pictures.
• 01:52 It drives me mad when I see people inserting a picture,
• 01:56 inserting a picture, inserting a picture, and just wasting so much time.
• 02:00 So now that the photo album is built, when we go back into the insert Tab and
• 02:04 look at the Photo Album split button, we have options available to either create
• 02:09 a new photo album, or we can edit the current photo album.
• 02:13 So let's go in and edit that photo album.
• 02:16 We can add pictures, Delete them or move them around.
• 02:19 Or we could change the album to pictures per slide.
• 02:23 And then, we click the Update button and PowerPoint goes away and
• 02:26 rebuilds the presentation very quickly and incorporates the changes that we selected.
• 02:31 So you can essentially open this presentation again in a month's time and
• 02:35 the photo album and these options would still be available.
• 02:39 Now, something that we mentioned briefly earlier is what if you want to insert
• 02:43 a whole bunch of pictures into a presentation but you can only create a new
• 02:47 photo album and not build a photo album within an existing presentation?
• 02:52 What I would do is create a new photo album almost as a temporary container for
• 02:56 all those pictures on your slides.
• 02:58 Then, select all of the slides, Copy all of them and
• 03:01 Paste them into your existing presentation of slides.
• 03:04 So even though you can only ever create new albums or edit existing ones,
• 03:09 of course, you can certainly use the feature to effectively insert multiple
• 03:12 pictures into a presentation, and quickly build a whole story.
• 03:18 So keep the photo album feature in mind.
• 03:20 It will certainly save you a lot of time.

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