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1. When should the project final report be prepared?
Shortly after all project activity is completed and the results of the project effort has been demonstrated.
The final report is completed so as to be delivered to the key stakeholders at the time the project deliverables are transferred to the appropriate stakeholders.
The final report is a summary of the lessons learned and should be completed following that session.
2. The Plan, Do, Check, Act cycle is a way of describing continuous improvement. How is the project final report used within the Plan, Do, Check, Act cycle?
The final report is the Check stage in the cycle.
The final report is not used for continuous improvement, rather it is project deliverable that is provided to the customer or sponsor for the archives.
The final report provides a documented summary of the Plan, Do and Check stages so that the information can be used in the Act stage to improve the next round of Planning.
3. In a matrix organization, how does a project final report help a functional manager prepare annual individual performance appraisals?
Performance appraisals are completed whenever a project completes and they are based upon the information found in the project final report.
The functional manager may not have day-to-day interaction with the individual due to the matrix nature of the work. Therefore, all items – both positive and negative – on an individual’s performance appraisal must be based upon a finding documented in a project final report.
The functional manager may not have day-to-day interaction with the individual due to the matrix nature of the work. The final report provides the functional manager with the project performance and business impact of the work done by the individual; which is one of the inputs for the performance appraisal.
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