About this lesson
Understand the 3 default permission groups in SharePoint Online.
Download this lesson’s related exercise files.2.04 understanding-roles-and-permissions - Exercise.docx
60.8 KB 2.04 understanding-roles-and-permissions - Exercise solution.docx
Understanding Roles and Permissions
By default, there are 3 permission groups that users can be assigned to in SharePoint. Each permission group allows a different level of access to the site.
When to use
All site members must be assigned to a permission group.
There are 3 default permissions groups in SharePoint:
- Owner (Full Control) - As the owner, we have full control over every aspect of the site. We can add, modify and delete items, assign permissions levels to others and even delete the entire site. When we create a site in SharePoint, by default we become the owner. A site can have more than one owner.
- Members (Contributors) - Most people are assigned the Members permission level. This allows us to work with the content and contribute to the site but we can't delete anything.
- Visitors (Read Only Access) - Visitors have read-only access to the site. This means we can view files, documents, libraries, lists, and other content but we cannot modify it or delete it.
Permission groups are customizable and we can create our own permission groups outside of these 3 default groups.
Hints & tips
- If you are the only owner of a site, do not change your permission level to member or visitor.
- External people added to a SharePoint site will be given the permission level of Guest.
Lesson notes are only available for subscribers.