About this lesson
Learn to create an automated Table of Contents.
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Table of Contents
Learn to create an automated Table of Contents (TOC).
When to use
A Table of Contents (TOC) is commonly used in large manuals, lengthy reports, or any time a page reference to topics is desired. It is good practice to create the TOC on its own page rather than embed it within text on a page.
Rule #1: The TOC will link to Heading Styles.
Rule #2: Apply Heading Styles before creating the TOC.
Be aware of the 4 ribbons involved in making the TOC project run smoothly:
Home Ribbon VIEW Ribbon INSERT Ribbon REFERENCES Ribbon
Styles group Navigation pane Page Number Table of Contents
Apply the Heading Styles:
- Select the “Topic text” to work with.
- Click the Home ribbon and select Heading 1 in the Styles group.
- Continue in that same fashion to apply Heading 1 to all the main topics.
- Apply Heading 2 on the “Sub Topic text”; there are two instances of sub topics.
Apply Page Numbers:
- Insert Ribbon, Page Number, Bottom of Page, and choose any of the options you like.
Insert a Page Break after the Table of Contents title on page 1:
- Click at the end of the “Table of Contents” title (This places the insertion point where the page break will occur.)
- Press Ctrl + Enter, or click Page Layout, Breaks, “Page”
Create the Table of Contents on Page 1:
- Move your insertion point below the Table of Contents title on page 1
- Click the References ribbon
- Click Table of Contents
- Choose the top Automatic Table 1
Check for accuracy by using the Navigation Pane options or pressing Ctrl + Click on any TOC entry to make sure it sends your insertion point to the matching location within the document.
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