About this lesson
Quickly print your slides professionally to give to your audience, or create PDFs to distribute either before or after the slideshow.
Multiple versions of this lesson are available, choose the appropriate version for you:
Download the PowerPoint presentation used in the video tutorial and try the lesson yourself.Printing Slides.pptx
Sharing your presentation with your audience in various formats.
When to use
To print your presentation in a range of formats or share it via other media.
- To print the presentation, use the keyboard shortcut Ctrl+P or the File tab.
- Options to print are:
- To select a specific printer and change the properties for that printer.
- Print what – all slides, the current slide selected, or a specific range of slides identified by typing the slide numbers.
- Print layout – full-page slides or the Notes Page, the Outline Page, or a range of Handouts containing from 1 to 9 slide thumbnails.
- Print on one side or double sided (may depend on the capability of your printer to print double-sided).
- Whether to collate the pages when printed – collation means for printing to copies of a five-page presentation, there would be two separate piles of print containing slides 1 to 5.
- Color, grayscale, or pure black and white.
- Other options available on the Share tab of the Backstage view are:
- Save the presentation to the cloud such as a SkyDrive location – Microsoft’s online cloud storage system.
- Send the presentation by email.
- Present online as broadcast.
- Publish the slides to a slide library – a corporate storage system.
- Other options available on the Export tab of the Backstage view are to:
- Create a PDF or XPS document.
- Create a video. Note that this version of PowerPoint supports a higher screen resolution when exported as video (1920 x 1080).
- Package the presentation for CD.
- Create handouts, or
- Save as different file type.
In this version of PowerPoint, print dialogue is part of the view known as the Backstage view.
A Section of slides within PowerPoint can be printed from within the print dialogue provided the presentation does indeed contain a Section.
Lesson notes are only available for subscribers.