99 Insanely Helpful Word Shortcuts for PC and Mac
99 Word Shortcuts for PC and Mac
So you think you’re fancy, huh? Just because you know how to copy and paste without the click of the mouse in Word. Well, get ready to be even fancier (and more productive) because we’ve curated 99 of the best Word keyboard shortcuts.
Word Basics
The most of basic but useful of shortcuts within Word can be found in this section. Save your work, close it out safely, or even print a file; we’ve got you covered.
| Shortcut | Windows | Mac |
|---|---|---|
| Open a new Word doc Pop open a new Word document instantly. Your current Word sheet will not close, and you’ll have the option to choose which kind of sheet you wish to open (either new or previously saved.) | Ctrl N | ⌘ N |
| Open an existing Word doc Previously saved a Word doc? Open it easily with this shortcut that allows for easy navigation of all files saved on your computer. | Ctrl O | ⌘ O |
| Close a specific Word doc If you are looking to close your open Word doc completely and come back to it another time, this shortcut is perfect for you. don’t worry if you haven’t saved your work yet, Word will prompt you to do so if necessary. | Ctrl W | ⌘ W |
| Save a Word doc Instantly save any work you have completed. If you haven’t named your document yet, Word will let you do so when this shortcut is used. | Ctrl S | ⌘ S |
| Save "as" Already saved your work but looking to change the name or move the document elsewhere on your computer? This shortcut will allow you to do either with ease. | F12 | ⌘ Shift S |
| Print a file Get your Word doc printed instantly. All you need to do is use this shortcut and add in your preferences in the menu that opens subsequently. | Ctrl P | ⌘ P |
| Open print preview Receive a preview of what your Word doc will look like on printed paper. You can edit the document so it prints exactly how would like. | Ctrl F2 | ⌘ P |
| Toggle the ribbon The ribbon is the large selection for tools located at the top of your Word doc. While it is useful for formatting and a number of edits, it does skew the view of your Word doc as a whole. Use this shortcut to toggle it from visible to hidden with ease. | Ctrl F1 | Option ⌘ R |
| Confirm ribbon command Once you have finished making edits or adding commands within the ribbon, you can bypass all click-through options by simply using this shortcut. | Return | Enter |
| Close Word program Finished your work for the day? Close out all open Word documents using this shortcut. You will be able to save all work before the application closes. | Alt F4 | ⌘ Q |
| Close specific Word window With multiple Word documents open through the same application, use this shortcut in order to exit from the currently selected document without forcing the others to close along with it. As always, you will be prompted to save your work before and exists occur! | Ctrl F4 | ⌘ F4 |
| Undo When you have made a mistake within Word, be it typing something you did not mean to or deleting text you meant to keep, it is easy to undo your wrongdoings. Use this shortcut to revert your Word document to include its contents prior to last edit. | Ctrl Z | ⌘ Z |
| Re-do So you undid some work or edits you now realize you would like to have back within your Word doc? Use this shortcut to add back any changes you just removed. | Ctrl Y | ⌘ Y |
| Cancel If you have opened a ribbon selection or any other menu, use this shortcut to exit out of it immediately and return to normal work within Word. | Esc | Esc |