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About this lesson

Learn how to craft letters of thanks and recognition in professional environments.

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Thanks and Recognition.docx
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Quick reference

Topic

Learn how to craft letters of thanks and recognition in professional environments.

When to Use

When writing to express appreciation for a recent action or to recognize professional consideration.

Overview

Purpose

Typical purposes for letters of thanks include:

  • Professional appreciation for time or attention, such as a meeting or interview
  • Customer appreciation for new membership, purchase, length or loyalty, etc
  • Receipt of favor, such as introduction to an important business contact
  • Receipt of a donation of money, goods or time volunteered
  • Company recognition such as excellent sales numbers or team work
  • Colleague recognition for participation in industry events or other collaboration

Email may be used for some of these purposes, when the recipient is an email contact.

Structure

  1. Write Right Away.
  2. Recall the Reason.
  3. Relate the Results.
  4. Return a Kindness.
  5. Reiterate Your Gratitude.

PROOFREAD and SPELL CHECK!

 

 

 

 

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  • 00:05 Let's take a look at saying thank you as part of our business correspondence basics or any way
  • 00:11 that we express appreciation in the professional environment.
  • 00:17 Sometimes business can seem like a race to the finish, but to end out ahead, it's important to keep a healthy
  • 00:22 practice of communicating your thanks to those who help you.
  • 00:28 There are many examples of general professional appreciation starting with your first thank you letter for a job interview.
  • 00:39 Or, your company may have an entire program or a department surrounding customer appreciation
  • 00:45 efforts including new membership or subscription welcomes.
  • 00:51 When you receive a favor for example a referral to a new prospect it's time for a proper thank you
  • 01:00 message. Receiving a contribution of a monetary donation or a volunteer effort is a cause for recognition.
  • 01:09 There is general company recognition, meeting all sales numbers goals is an example.
  • 01:17 Also you'll want to recognize or thank colleagues as well, for instance you someone who served as a speaker at your event.
  • 01:29 We can follow the standard structures for basic business correspondence
  • 01:33 to write a professional thank you letter or an e-mail. To make sure you have all the important points with the content of your message
  • 01:41 use these steps that feature the letter R for recognition.
  • 01:48 First, remember to write right away
  • 01:51 Try to express gratitude as soon as possible after the event. Choose a business letter for the most formal thanks or less familiar contacts
  • 02:02 but it's also fine to email more casual note of thanks to your existing email contacts.
  • 02:10 Then recall the reason. Go ahead and get straight to the point of the letter. Thank them for what they did.
  • 02:17 Here we see an amazing closing address was delivered on Sunday.
  • 02:24 Next relate the results.
  • 02:27 When you offer thanks in business the results of the contributions are appreciated,
  • 02:33 this helps the people see their efforts made the difference. There is no need to gush, but give an example or two of how they helped.
  • 02:44 Also return a kindness. Include a sincere compliment to show a connection between what was given, and the receiver
  • 02:52 besides just the favor. Show you appreciate the individual.
  • 02:58 Here, speaking style and the data that was provided are both noted so it doesn't feel like a form letter that was being sent out.
  • 03:09 Finally, reiterate your gratitude.
  • 03:12 To close the letter and say thank you, simply say thanks again.
  • 03:18 It's also a great way to transition into a mention of future contribution or a repeat connection if that's appropriate.
  • 03:28 So by remembering the simple set of steps starting with a letter R, you'll be sure to impress with your business communications that
  • 03:37 recognize people in keep you out ahead of the Race.

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