Learn how and why to export a Keynote slideshow to a PDF format.
When to use
Exporting a Keynote file to a PDF file can be hugely beneficial for sending sensitive information to others in a format that you can predict.
Distributing a Keynote file to others in PDF format can be done after a live presentation or in leu of giving a presentation to a live audience.
Two are two ways to convert a Keynote file to a PDF file:
- Method 1: File > Export To… PDF
- Method 2: File > Print… select “Save as PDF…” from the PDF drop-down menu
When exporting a Keynote file to PDF using the export tool, we have several options to choose from:
- include Presenter Notes
- print each stage of builds
- image quality (good, better, best)
- require password to open
- include skipped slides
If we choose to enable the “print each stage of builds” option, a slide for each build on each slide will show on the resulting PDF document.
Choosing to create our PDF file by using the File > Print… method will give us more control than the export option including the following options:
- number of slides per page
- inclusion of slide numbers
- exclusion of slide background
- inclusion of the name and date
Using a password can greatly increase the level of security for sensitive or confidential Keynote files.
Note: if you lose or forget your password, there’s no way to open the file, so be sure to document your password and/or use a password hint.
Lesson notes are only available for subscribers.