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About this lesson
Use the Recurring Appointments feature to save you from the redundancy of scheduling multiple occurrences manually.
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Download this lesson’s exercise file.Recurring Appointments.docx
Repeated appointments are called “Recurring Appts” and Outlook can automate the recurrence pattern to save you the redundancy of scheduling multiple occurrences.
When to use
Anytime you have a regularly scheduled meeting, (daily, weekly, monthly, or annually,) use the Recurrence button to set up the automation of that pattern.
- Double-click an existing appointment or meeting.
- Click the Recurrence button on the ribbon.
- Select the Recurrence pattern.
- Note: If you are applying recurrence to a meeting (which means other attendees have been invited), you will be pushing this recurrence pattern to their calendar as well. It is good practice to not recur more than 6 weeks when it affects other people’s calendars. The reason is because if a change to the pattern is made, it will retroactively update the appointments regardless if that person has deleted them. So keep the recurrence pattern as low as possible for meetings.
- A recurring appointment or meeting is identified by the small spinning arrows in the right corner.
- When you open a Recurring appointment or meeting, it will ask you to choose “Just this one” or “The entire series”.
- To cancel a Recurrence, you have the option to delete just one occurrence or the entire series.
- Right-click the appointment or meeting and choose Delete, then choose which option to delete.
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