About this lesson
How to search and find a certain appointment or date quickly.
Quick reference
Search the Calendar
How to search and find a certain appointment or date quickly.
When to use
Through the course of using the Outlook Calendar, you will have times when a fast search for a certain item is necessary. This lesson shows you how to do it.
Instructions
- To quickly skip ahead or back to other months
- On the Navigation pane calendar, click and hold the Month name
- A span of prior and future months will appear, just click the one you want. You may have to select a month and then repeat this process to get to the right one.
- On the Navigation pane calendar, click and hold the Month name
- To go to a specific date:
- Right click the calendar and choose “Go To Date”:
- Choose your date and click OK
- Right click the calendar and choose “Go To Date”:
- Search Calendar for words or categories
- By far the most efficient tool is the Search Calendar box (or press Ctrl E)
- Type any word or category name into the Search box and the results will display as a spreadsheet list:
OR
- To clear or “Close” the Search box, click the “X” on the right side:
- By far the most efficient tool is the Search Calendar box (or press Ctrl E)
- 00:05 During the course of using Outlook and just putting your calendar on here there
- 00:08 will come a time when you've got to find something, and
- 00:10 you've got to find it quickly.
- 00:12 There's a couple of ways to do that.
- 00:14 First of all over here on this left hand panel,
- 00:17 of course I can click around to other dates rather than hitting the arrows.
- 00:22 If you, on a calendar up on top, where it says December, if I click and
- 00:26 hold, I can actually go ahead three months.
- 00:28 It only lets you go ahead three months at a time or
- 00:31 you can go backward three months at a time.
- 00:33 So just click and hold.
- 00:34 And then do that.
- 00:36 And then, of course, hit the Today to get right on back.
- 00:38 If I do a right-click inside the calendar,
- 00:40 I do have an option to go to a certain date.
- 00:43 Well that's hoping you know the date you want to go to.
- 00:45 I'll go ahead and cancel that.
- 00:47 But ultimately, the best search tool is right up here.
- 00:50 Right above your calendar it says Search Calendar.
- 00:52 So I'm gonna go ahead and click that and I'm gonna type the word class.
- 00:55 So anything that has a word class in it is gonna show up
- 00:58 in kind of a spreadsheet layout on my screen.
- 01:02 And it could be someone's name, it could be a word,
- 01:04 it could be anything, could be a category.
- 01:07 So I'm going ahead and click this and
- 01:08 type the word holiday because I did load up all the holidays on my calendar and
- 01:12 it's gonna actually search for anything in a holiday category.
- 01:15 And look at that all the holidays just showed up on my calendar.
- 01:18 And sas you can see that little search box right in here is so
- 01:22 handy to find something when it's based on a word.
- 01:25 If it's based on a date, maybe I can do that as well.
- 01:27 Let's go ahead and try that.
- 01:29 So I'm gonna go, say, November 25, 2015.
- 01:33 See if it finds that, and no, cuz I didn't type it in right.
- 01:37 And so the Total option is the search calendar here works great for words and
- 01:41 categories.
- 01:42 As far as dates use this calendar up on the left or
- 01:46 use your right click to go to a certain date.
- 01:48 It's a great feature to know.
- 01:50 I know it's a quick video, but honestly
- 01:53 the reality is you're going to have to search your calendar at some point.
- 01:56 And that is the perfect way to do it.
- 01:58 All right I hope that helps you.
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