Microsoft Publisher

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MS Publisher is “desktop publishing software” used to create professional flyers, newsletters, and brochures for print, mail, or mail-merges. Publisher shines in the ease of picture placement and text wrapping. Whether you are new to Publisher or need a refresher, these practical tutorials will benefit anyone who uses Publisher to create items for publication.

This online course will help you learn tips and tricks for managing pictures that are added to your print, for working with text and adding shapes to enhance your publication. It will also provide you with a good overview on working with existing pre-made templates, creating your own templates and using the tools within the ribbon.


  • 38 lessons
  • Learn to work with pre-made templates that can be easily customized.
  • Review the parts of a pre-made template to help when building your own template.
  • Set up headers and footers that are consistent across the publication.
  • Office management tips for adding pictures, text and shapes to your publication.
  • Use mail merge to personalize every single publication to the individual recipient.
  • Learn shortcut tips that will expedite your design time.

Video tutorials are recorded in Microsoft Publisher 2019/Microsoft 365 (previously known as Office 365) and 2016 for PC.

Once enrolled, our friendly support team and tutors are here to help with any course related inquiries.

Microsoft Publisher
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Skill level: Beginner - Intermediate
Certificate: Yes
Lessons: 38
Accredited by: CPD
Pre-requisites: None
Versions supported: 2016, 2019, 365
Video duration: 2h 36m
Estimated study time: 19h for all materials

Accreditations and approvals



Try it!

Publisher Screen Overview

Understanding the screen layout is paramount to mastering this program. This lesson gives a concise tour of the scratch area, rulers, ribbons, and status bar tools.


File Ribbon - Info

Business Information contains your professional contact info and the Design Checker runs through the technical layout of your publication.


File Ribbon - New

Instead of starting from scratch, discover the pre-made templates that are available and easily customized.


File Ribbon - Other Features

Be aware of the options under the File ribbon and design with your end product in mind.


Quick Access Toolbar

Prepare your work area by setting up the tools you’ll need most often.


Identify Parts of Pre Made Template

Review the parts and structure of a pre-made template and save frustration later when you build your own.


Manage Picture Tools

Picture tools help you manage and control your pictures.


Try it!

Pictures - Crop

Cropping tools let you cut away parts of a picture.


Pictures - Placeholders

Frame the spot for a picture still to come.


Pictures - Size, Layers, Group

Size pictures precisely to your own measurements, layer the pictures and control the overlap, and group pictures so they move as one object.


Pictures - Align

Align pictures precisely on the page.


Pictures - Adjust, Swap

Adjust picture brightness, color, reset to original, or compress picture file size. Plus swap picture locations with a click of a button.


Pictures - Styles, Frames, Captions

Change the picture style, shape and frame (border), also add captions.


Pictures - Find online, Copyright-free

Creative Commons License is a copyright-free picture license.


Text box - Word Art

Insert decorative text into your publication.


Text box - Overflow Text

How to handle too much text and control the overflow to another text box.


Try it!

Text box - Formatting Tools

Review toolbar and connect text boxes and word overflow.


Text box - Business Information

Edit your business information so that all publications are uniform with no typos or variations.


Text box - Building Blocks

Building blocks are pre-designed text boxes that save you time from creating from scratch.


Page Design - Header Footer

Master Page Content that appears in the background of every page, like logos or page numbers.


Page Design Ribbon - a

Work with template design, page setup tools, and layout guides.


Page Design Ribbon - b

Work with page tools, color schemes and fonts, and page backgrounds.



Shapes add interest to a publication by adding text and color.


Shapes with Pictures

Two methods to add a picture inside of a shape.


Shapes - Control Placement

Use the Publisher layout guides and rulers to control the placement of your shapes.


Shapes - Arrange

Group, rotate and wrap text to shapes.


Shapes - Edit Wrap Points

Edit exactly how text wraps “through” your shape or picture.


Ribbon - Review

Interesting script is vital to a professional publication. Use the review ribbon tools to find words, spell check, or translate.


Ribbon - View

The View ribbon helps you manage your publication as it is developed and allows you to work with multiple Publisher files efficiently.


Ribbon - Home

Regardless of where your text is placed, formatting tools are in one location.


Ribbon - File, Save-Print-Export

The File ribbon is where you make the final production decision to your publication.


Creative Ideas - Mail Merge

Learn how to use the mail merge feature to personalize every single publication to the individual recipient.


Creative Ideas - Catalog

Create a manual of products with corresponding pictures.


Creative Ideas - QR Codes in Catalogs

Learn how to use Quick Response (QR) Codes, which are device-scanable images that will deliver information or send the user to a product webpage.


Creative Ideas - Tables

Understand how to use tables which are a grid layout for columns of text, like room locations or employee contact information.


Creative Ideas - Create Picture Files

Create a picture from a Publisher file in order to send a full-color marketing flyer via email.


Creative Ideas - Keyboard Shortcuts

Learn these shortcut tips that will expedite your design time.


Creative Ideas - Color Codes

Learn the differences between RGB colors and the advanced CMYK or PANTONE color formats which are required by some commercial printers.  

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