About this lesson
Create a manual of products with corresponding pictures.
Download this lesson’s exercise file.Creative Ideas - Catalog.docx
Creative Ideas - Catalog
A Catalog is a manual of products with corresponding pictures. It uses the same concept to create as the Mail Merge process.
When to use
Creating a catalog mimics a mail merge in that it uses a database of information that you create and can include pictures of products. The final layout is determined by your own particular preferences.
- Start with a Blank publication, then click “Insert” , Catalog Pages
- Click Add List , then choose from the 3 options:
- For this exercise, start by selecting “Type a New List”
- Enter the base information into the blank database template:
- Add or delete columns as needed by clicking the “Customize Columns” button at the bottom of the database screen:
- Because Catalogs generally include product photos, the “Picture” field is a common feature in the database, but there is no “Browse” button to click to the picture location.
- You will have to find the picture location in the SEARCH section of your computer, then copy/paste the location into the database.
- BE SURE to include the picture file type on this line or it won’t work.
i.e.: .JPG or .TIF or .PNG
- After you have entered the product data, you will SAVE the database.
- If you need to edit anything you will have to select the name of the Data Source, then click EDIT.
- The entire ribbon will be active at this point and you can finish the catalog project:
- To merge product information into the Catalog pages, click the “Text Field” button and arrange the fields to your preference.
- This is a good time to also format the font of the Text Fields.
- Be careful not to delete the arrows on either side of the text field or it won’t find the corresponding database entry.
- To include a picture with the catalog items, click the “Picture Field” button and place the field to your preference.
Note: if pictures do not appear as expected, confirm the database contains the correct file location of each picture as well as the file type extension: .JPG or .TIF or .PNG
- To arrange the entire catalog, click the Layout gallery and choose a layout of your preference.
- When the fields are all in place, click the “Merge to New” button and review the catalog for any changes or edits, then Print the finished catalog.
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