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Use Teams as a Guest
Invite external participants to Teams and meetings as guests.
When to use
Guest access is used whenever we invite external people not on our network to a team or meeting.
Teams is not only for internal teams. We can use it to chat with external clients and customers not on our network. These people are classed as "guests" in teams.
To invite guests to teams, we need to ensure that we have guest access enabled in the Teams admin center. Only administrators can enable this option.
Enable Guest Access
- Log into the Microsoft 365 online portal.
- Click the App Launcher.
- Select Admin.
- Expand the navigation menu (3 lines in the corner).
- Select Guest Users.
- Click Manage Teams Settings.
- Check the box next to Allow guest access in Teams.
Joining a Team as a Guest
To join a team as a guest, we need to be invited by the team owner. The Teams owner generates an email with a direct link to the teams and the recipient simply clicks on the link.
If the recipient does not have Teams on their device, they will be prompted to download it or work in the browser version.
Joining a Meeting as a Guest
Guests joining a Teams meeting get held in the lobby until the meeting organizer admits them to the meeting. Guests will appear in the Participants panel as 'Meeting Guest'.
Hints & tips
- If you are unable to change the settings for guest access, contact your Teams administrator or IT team.
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