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Citations and Bibliography

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About this lesson

Learn to cite your sources for a college paper or report.

Exercise files

Download this lesson’s related exercise files.

Citations and Bibliography - Exercise.docx
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Citations and Bibliography - Exercise Solution.docx
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Quick reference

Citations and Bibliography

References and cited sources uphold intellectual honesty and avoid plagiarism in journalism and research documents.

When to use

Citation

A reference for the purpose of acknowledging the relevance of the works of others to the topic of discussion, to uphold intellectual honesty, or avoid plagiarism. Learn more

Bibliography

A list of the sources and citations used to support your paper, typically 3 sources per paper in academic settings.

Instructions

Add a citation after a quote

  1. In your document, click the References Ribbon, Citations & Bibliography group.
  2. Click the Style arrow and choose a style.
    This is usually specifically stated by your instructor as to which style he/she requires.
  3. Click at the end of the text that you want to cite. 
  4. Click Insert Citation and then select Add New Source. 
  5. Choose the Type of SourceGraphical user interface, application

Description automatically generated
  6. Enter the citation details and click OK.
    As you complete these steps for each citation, it is added to the Insert Citation button so you will not have to re-type it if you reference it again.
Create a bibliography (aka “references” list) from your sources

If this is a formal paper, you will include the Bibliography of your Citations. It is standard to place the bibliography at the end of a document. 

  1. Go to the end of your document to the top of a new blank page
  2. On the References tab, in the Citations & Bibliography group, click Bibliography. 
  3. Select one of the predesigned formats listed.
  4. As new citations are added, click the Bibliography Title and choose “Update Bibliography”
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  • 00:04 Citations and bibliographies are incredibly important to cite your
  • 00:08 sources when you're writing a long manuscript, any kind of research document.
  • 00:12 The purpose is to uphold intellectual honesty and avoid plagiarism.
  • 00:18 First of all, I'm going to go ahead and
  • 00:20 create a citation based on this particular website.
  • 00:23 I'll just copy that text to make my life easier when it comes time to type
  • 00:27 it all in.
  • 00:28 Click behind the paragraph where I want this one to be linked, and
  • 00:32 come up to the References section.
  • 00:34 Now notice, the styles are listed right in here.
  • 00:38 If you're in college, your instructor will tell you which one to use.
  • 00:41 For this example, I'll use the APA, as it is the most common.
  • 00:44 Then, I'll come over here and click Insert Citation, and Add New Source.
  • 00:50 When this is activated, we have an entire list of different available sources.
  • 00:55 Now notice, as I choose some of these,
  • 00:57 all the fields will change accordingly to what I've chosen.
  • 01:02 I'm going to go find the website one.
  • 01:04 And I can start typing web, and there it is, Web site.
  • 01:10 I'll paste the URL that I already copied right here.
  • 01:13 And now,
  • 01:14 I'm going to pull sections of it out to place in the various fields up above.
  • 01:18 So I'll copy the page and paste the page here.
  • 01:23 And then I'll copy the website section.
  • 01:26 We never include the HTTP or the www in this part, so
  • 01:30 just the name of the webpage.
  • 01:33 Go ahead and type a year.
  • 01:35 And down here in Tag name, I'm going to call these tags, these are web tags.
  • 01:40 So when it comes time, I can search just for my web references, or
  • 01:45 my book references.
  • 01:47 Okay, I'm going to go ahead and click OK to finish this.
  • 01:51 And let's do another one, okay, because I want a couple of them to show up.
  • 01:55 Click behind this one.
  • 01:56 Insert a citation, add a brand new source.
  • 02:01 Drop the URL in here.
  • 02:02 And again, I'm going to pull out the pages, copy them, paste accordingly.
  • 02:08 In this particular case, I do have a www, I'm going to ignore that.
  • 02:12 Copy just the website, paste accordingly.
  • 02:16 Go ahead and fill out more information.
  • 02:18 Please notice, there is a button, Show All Bibliography Fields.
  • 02:22 And then you can scroll through and take a look at all the fields available.
  • 02:26 I'm going to go ahead and tag this with web2.
  • 02:29 And go ahead and click OK.
  • 02:31 Now, let's delete those references and
  • 02:35 build the bibliography down below the text.
  • 02:38 Generally, a bibliography would be on a completely separate page, but for
  • 02:43 ease of this lesson, I'm going to just put it right here.
  • 02:46 It's very similar to the table of contents where we had a catalog to choose from,
  • 02:51 same here.
  • 02:52 I'm going to go with references.
  • 02:54 I'll click this particular one, and there it is, it shows right up.
  • 02:58 But notice the gray area, I can click into this.
  • 03:00 And take a look at this.
  • 03:03 I can hit the drop-down and choose a different design if I want.
  • 03:06 And if I add more or delete some of these, I can just hit Update.
  • 03:10 Now, I just said a curious word, delete some of these?
  • 03:14 Well, what if I accidentally did a double one, or I completely wanted to change it?
  • 03:18 Get back up to the References ribbon > Citations & Bibliography > Manage Sources.
  • 03:23 If it comes to a point where you're working in here, you make sure to delete
  • 03:28 from both sides, the left and the right sides, okay, make sure.
  • 03:33 You can copy these, edit them, put in brand new ones.
  • 03:36 You can search by author or by tag.
  • 03:39 Notice I've got the tags showing up on the left.
  • 03:44 Okay, I'm going to close this right now.
  • 03:46 When I was going to college, we had to do this by hand.
  • 03:49 We had to hand-type these things.
  • 03:52 They gave us a book to teach us how to do it.
  • 03:54 It took hours to write this part.
  • 03:56 Now, I finished this lesson under five minutes, so enjoy your life.
  • 04:00 If you're in college, enjoy it.
  • 04:03 So much better than it was way back when.

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Footnotes
04m:11s
Using Captions
04m:37s
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