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Language and Translation

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About this lesson

Translate an existing document or set the Word program to use a different language.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2013, 2016, 2019/365.

Exercise files

Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.

Language and Translation.docx
126.5 KB
Language and Translation - Solution.docx
187 KB

Quick reference

Language and Translation

Discover how you can customize Word to use a different language for the document text, display, and help text. Also translate an entire document or just one word.

When to use

If you work with non-English speaking customers or co-workers, translating documents may be a benefit for you.

If you do not speak English as a first language, you may want to fully customize Word to display in a language of your choice.

Instructions

Quick Translation

  1. Right Click any word and choose “Translate” on the list.
  2. OR, select a paragraph or sentence,
    click the Review Ribbon, , click Translate

    choose “Translate Selected Text”
  1. To Translate an entire document,
    Click Review ribbon, Translate, and choose Translate Document

Set Language Preferences

  1. Click the Review Ribbon, , Language  
  2. Choose the Editing Language, Display and Help Languages and Screen Tip Language
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  • 00:04 On the review ribbon, we have a section called language.
  • 00:07 And in here we have the translation, which translates text into different languages.
  • 00:13 And we have language that allows you to choose a language for
  • 00:16 proofing tools such as your spell check.
  • 00:19 So let's go ahead and click on the language first and
  • 00:21 set our proofing language, okay?
  • 00:23 And so mine, it will show it default up at the top,
  • 00:27 but if you want to change that you can certainly choose a different one.
  • 00:31 And then choose set as default, and then hit OK.
  • 00:35 Another one under language is our language preferences.
  • 00:38 When you click that, now it's asking us to choose our editing language,
  • 00:42 like which language are you typing in.
  • 00:44 And right down here, choose display and help languages.
  • 00:47 So which languages do you want to be displayed on your screen.
  • 00:50 So basically, ultimately control even the language that is displayed,
  • 00:54 typed in and proofing tools later so.
  • 00:58 All right now let's go ahead and go on to translate.
  • 01:01 I do have some sample text on the screen.
  • 01:03 And when we click on the translate, it shows us three options.
  • 01:06 Translate the entire document.
  • 01:08 Mine is defaulting to Spanish cuz I had set that up earlier.
  • 01:12 And this, it's going to send you over the Internet to a third party translator.
  • 01:16 That's okay.
  • 01:16 We'll have it don't show this again and I'll say yes.
  • 01:20 And what you'll see on you screen is it's actually going out to the Internet.
  • 01:25 And so, you're going to see a translation happen on the screen that's probably
  • 01:29 too big for the screen.
  • 01:30 Let me see. There we go.
  • 01:32 And so it translated from English to Spanish,
  • 01:36 and all I would have to do in here is just click on this entire thing,
  • 01:40 control A to select it all, copy it and then I can come right back over here,
  • 01:45 go to the end of my document and paste all that text.
  • 01:49 Okay.
  • 01:50 And so now you can see that the Spanish is written on the screen.
  • 01:53 So that's a quick way to dump a bunch of text on to the Internet,
  • 01:59 translate it, and bring it right back.
  • 02:01 All right, let's do this a simpler way, all right?
  • 02:03 Let's go to translate, selected text.
  • 02:05 So let's just say I will just have this one paragraph, translate selected text.
  • 02:09 And tell this, don't show it again.
  • 02:14 And this basically, instead of going out to the internet,
  • 02:16 this shows up with a task pane right over here on the right-hand side.
  • 02:20 Since it was just selected text, here is that section of the text.
  • 02:25 And now again, I can just click and drag, and choose this text.
  • 02:29 I can hit Insert right there, and
  • 02:31 it replaced all that English text with Spanish just by me clicking insert.
  • 02:36 That's pretty great.
  • 02:37 All right, and now let's do one more.
  • 02:40 And so I'm gonna just select a couple words on this one.
  • 02:43 Go right back up to translate, and then mini translator.
  • 02:46 When I click the mini translator, Don't show again.
  • 02:49 I don't know why that keeps coming back and hit yes.
  • 02:52 And so what happens here is a little translator will show up now on
  • 02:57 my right click.
  • 02:58 Let's see if I can get this on here, there we go.
  • 03:01 I have a little translate button right here on my right click and
  • 03:04 it comes just up to a tiny little translation section right over here.
  • 03:08 So anyway it’s kind of nice to know that you can set your own language and
  • 03:12 you can translate the full document, some text, or use a mini translator.
  • 03:17 And it will just help you when you’re in this multicultural world that we’re in and
  • 03:22 it'll help you communicate.
  • 03:24 Thank you.

Lesson notes are only available for subscribers.

Proofing
05m:01s
Comments
03m:36s
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