Comments

Quick reference

• 00:05 Again, focusing on the review ribbon,
• 00:06 this time we're going to talk about the comments section.
• 00:09 So we can create a new comment, we can delete comments,
• 00:12 look at the previous and next.
• 00:13 Those are all grey, because none of them are made, or we can show comments.
• 00:17 First of all I've clicked right here on sample text and
• 00:21 I'm going to put a comment right on that very spot.
• 00:24 Now I'm gonna type on the actual paper.
• 00:27 I'm going to just click this button on the review ribbon, new comment and
• 00:30 I'm gonna say, just a note here.
• 00:34 Now when I'm done typing there's not even a save button.
• 00:37 I just hit the close right over here and
• 00:40 notice a little call out showed up in the margin.
• 00:43 Now you can click around and
• 00:45 not see anything on the piece of paper except this call out is here.
• 00:48 When I activate that, there is my comment.
• 00:51 Now there is another little icon and this is a reply.
• 00:54 So if I was editing someone's manuscript and I left it full of notes,
• 00:59 they could then reply to my notes and say, this is my reply.
• 01:04 And then I would close that.
• 01:05 And now, nothing changed, I didn’t get a second one.
• 01:08 But when I click on that you can see the conversation happening.
• 01:12 I’ll go ahead and close those.
• 01:14 Another way to do this is maybe I want to leave a comment on phrase.
• 01:18 I don’t especially like this one, so I’m going to highlight that,
• 01:23 type new, or click new comment and say, please reword this phrase.
• 01:29 Okay, and I'll close that one.
• 01:31 Now notice, I did not get a new call out.
• 01:34 What's happening is Microsoft Word is kind of combining
• 01:37 comments that are in one section into one call out so
• 01:40 it's not littered with call outs over here on the edge.
• 01:44 When I click on here though you can see the thread of comments happening and
• 01:49 then when I float my mouse on any particular one of them
• 01:52 it then highlights in pink which one it's referring to, all right.
• 01:55 Now there's another way to see all of the comments and
• 01:58 that is the show comments button.
• 01:59 Now it goes my entire screen's gonna change a little bit on
• 02:02 the right hand side.
• 02:03 When I activate show comments, now we have
• 02:06 my thread of comments going on over here that now when I float my mouse in here.
• 02:10 Let me see if I can reduce a little, see a little more.
• 02:13 When I float my mouse on a comment, look what happens.
• 02:16 It draws a line to the actual comment and highlights it.
• 02:19 I sort of love this feature.
• 02:20 Let me show you something else that might happen.
• 02:24 I'm going to go ahead and delete all of the comments in the document.
• 02:28 Now notice that my show comments is still on but,
• 02:31 I don't have any comments that are on the shows.
• 02:33 I can turn that off and nothing happens.
• 02:35 In older versions if you would have hit show comments,
• 02:37 it would actually still left a three inch margin over there.
• 02:41 It will not do it anymore if there are no comments to show.
• 02:44 So that is good news.
• 02:46 We do have this button right up here, which is ink comment.
• 02:49 Now in ink comment, simply means that with my mouse, I'm going to type a word here.
• 02:56 This has never gonna happen, I can't write with my mouse.
• 03:00 So I don't necessarily find any useful purpose of the income,
• 03:04 unless I'm gonna draw pictures or I have a pen stylus or something.
• 03:07 So I'll go ahead and delete all comments right there.
• 03:10 But just so you know, you have this whole section up here for
• 03:13 comments, it's very useful if you know what it's for.
• 03:17 And if that's your business is in editing and reviewing other people's work.
• 03:23 So, all right, thank you.

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