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Show and Zoom Controls

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About this lesson

How to add the Navigation pane and quickly zoom in and out of the document.

Exercise files

Download this lesson’s exercise file.

Show and Zoom Controls - Exercise.docx
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Quick reference

Show and Zoom Controls

How to quickly zoom in and out of the document.

When to use

The Show and Zoom controls are invaluable as you become an advanced MS Word user. They will assist you in viewing multiple pages or zooming closely into a section of a page.

Instructions

Click the View Ribbon and in the Show Group,

  • Put a checkmark in the Ruler and Navigation Pane boxes.
  • Also, click the Gridlines box to see what happens, then turn it off again. Gridlines are not something that would remain on the screen for very long. It is mainly used to visually align text or graphics.

Click through the Zoom control settings and observe the results on your screen. 

Graphical user interface, application

Description automatically generated

You may decide to add some of these buttons to your Quick Access Bar. Here’s how:

  • Right-click the button you want to add and select “Add to Quick Access Toolbar”.

It may be a good idea to add the buttons “One Page”, “Multiple Pages” and “Page Width” to your Quick Access Bar. They are very useful when working on large Word documents. They will appear like this on your Quick Access Bar:

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  • 00:04 Still working on the View ribbon, let's quickly look at the Show group and
  • 00:08 then we'll look at the Zoom group.
  • 00:10 There's one last button we didn't review, and that's the Gridlines button.
  • 00:13 So let me show you an example, first of all, what we're doing.
  • 00:16 When I have a shape or a picture on my document, I can click and
  • 00:21 drag and move it around and it very smoothly moves around.
  • 00:25 If I put the gridlines on the background, clicking Gridlines,
  • 00:29 it places a snap to grid on my screen.
  • 00:32 This grid will not print.
  • 00:33 But now, watch what happens when I move this round, it kind of clunks.
  • 00:38 It's kind of very quickly just adjusting exactly to those lines as I move it
  • 00:43 around, up or down.
  • 00:45 So if you need to precisely place a photo, or a shape, or some kind of graphic,
  • 00:49 having the Gridlines on is really kind of fantastic.
  • 00:53 Now, I'm going to uncheck the Gridlines, they go away, and now, again,
  • 00:56 I can just smoothly move this around.
  • 00:59 All right, now, let's move on to the zoom controls right here,
  • 01:02 the Zoom group on the View ribbon.
  • 01:04 We have a magnifying glass, and then a few other buttons that we're going to explore.
  • 01:09 If I want to zoom in, I can click the magnifying glass and it opens this up, and
  • 01:13 I can tell it to zoom in to 200% and hit OK.
  • 01:17 Or click it again and tell it 75%, hit OK.
  • 01:20 See, it doesn't respond right away.
  • 01:23 I have to click it and hit OK every time.
  • 01:26 Well, there are other ways to do that as well.
  • 01:28 Notice on the bottom right-hand corner, this is a zoom control lever.
  • 01:33 I can hit the minus, minus, minus.
  • 01:35 What I like there is it zooms in right away.
  • 01:37 And when it gets so small, it shows me all the pages on my screen.
  • 01:41 I can hit plus, plus, plus.
  • 01:43 I can actually click on the 80% and
  • 01:45 it will open that same dialog box we saw with the magnifying glass up above,
  • 01:51 or I can tell it to go right back to 100%, maybe Page width.
  • 01:55 Notice there's a Page Width button out here.
  • 01:57 How about the Text width, the Whole pages, or the Many pages?
  • 02:01 Again, those same buttons are out here.
  • 02:04 I'm going to hit Cancel right here.
  • 02:06 All right, now, let's try this with the mouse control.
  • 02:10 The zoom control with your mouse, you can hold down the Ctrl key, and
  • 02:14 then with your mouse wheel, you can roll it up or down.
  • 02:18 So I'm holding down Ctrl, wheeling up or wheeling down.
  • 02:22 Take a look at what's happening on the bottom right-hand corner of my screen.
  • 02:26 It's giving me a measurement of where I'm at with that.
  • 02:29 Maybe you're on a laptop, your trackpad on your laptop,
  • 02:32 two fingers together spread apart, two fingers apart spread together
  • 02:37 will also do the same zoom control with the laptop.
  • 02:42 All right, now, let's take a look at those buttons up there.
  • 02:44 On the View ribbon,
  • 02:45 Zoom control, I want you to add these buttons to your Quick Access Toolbar.
  • 02:49 That was the second lesson in this course.
  • 02:50 It was a right-click, Add to Quick Access.
  • 02:54 And now, it doesn't matter which ribbon you're on, you can zoom into 100%.
  • 02:59 Go for the next one.
  • 03:00 On the One Page, right-click > Add to Quick Access, and
  • 03:03 now I can just zoom into a full page shot of that page.
  • 03:06 How about multiple pages?
  • 03:08 Add that one to the Quick Access and now click.
  • 03:11 You can see all your pages, and
  • 03:13 now I could Ctrl + wheel down to actually see them all on one screen.
  • 03:17 It's kind of a nice benefit.
  • 03:19 And then quickly, jump back to single page, or jump back to 100% mode,
  • 03:23 or maybe Page Width, right click > Add to Quick Access, and then hit the Page Width.
  • 03:28 I always have these buttons on my Quick Access Toolbar,
  • 03:31 because I'm mostly hanging out on my Home ribbon.
  • 03:34 And if I very quickly just want to zoom around to different views,
  • 03:38 I don't want to have to click View first, all right?
  • 03:42 So it's more efficient to have these on your QAT, Quick Access Toolbar.
  • 03:46 All right, that's it for this lesson.
  • 03:48 Please go ahead and practice that, and
  • 03:50 make sure to add those buttons to your Quick Access Toolbar.

Lesson notes are only available for subscribers.

Navigation Pane
03m:13s
Use Multiple Windows
04m:24s
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