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Styles Gallery

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About this lesson

Learn how and why to apply predesigned Styles to text.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2013, 2016, 2019/365.

Exercise files

Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.

Styles Gallery .docx
58.8 KB
Styles Gallery - Solution.docx
59.5 KB

Quick reference

Styles Gallery

How and why to use the STYLES GALLERY in a document

When to use

Styles are simply pre-designed font styles that save time rather than creating your own.  It is common to use Styles in a report format in order to visually separate topics.

Instructions

  1. Click the line of text that you want to apply a Style to.
  2. Click the HOME ribbon and move the mouse to the Styles Gallery.
  3. Click the drop down arrow to view all the available Styles and float the mouse over the styles to preview the effect on your text.
  4. Finally, click the Style you like best.

Tips:

Limit font styles and variations to three within any document. Otherwise it appears unprofessional and distracts the reader from your topic.

Ctrl A will select the entire document so you can make a Font change and apply it to the document with one click.

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  • 00:04 Hello.
  • 00:05 In this lesson, I want to show you what the styles gallery does.
  • 00:09 If you click on your home ribbon, over here on your right,
  • 00:13 you have a whole section called Styles, and this is called a Gallery.
  • 00:17 It simply shows you a picture of all the styles you're about to apply.
  • 00:22 I wanna make sure I click on the title of my report, and now when I hit the drop
  • 00:26 down arrow on the galleries button, you can float your mouse along these and
  • 00:31 it will actually give you a preview of what's going to happen on your text, so
  • 00:36 you don't have to commit to clicking on one of these.
  • 00:39 You can go ahead and just float your mouse, and it'll move it around.
  • 00:43 Now, I'm gonna go ahead and choose one.
  • 00:45 Now, this one is named Intense Quote.
  • 00:48 Let me see if I can get that tooltip, there it is.
  • 00:50 The tooltip popped up Intense Quote.
  • 00:52 I don't care that it's called an Intense Quote, I'd like it for
  • 00:56 the title of my report.
  • 00:57 So I'm gonna go ahead and choose that one, just go ahead and select it.
  • 01:01 Again, it only applied to the line where my insertion point was.
  • 01:04 So make sure that you have clicked where you want the style to apply, or
  • 01:08 you can also highlight the text where you want the style to apply.
  • 01:12 But clicking in that line is just fine.
  • 01:16 All right. Now, I'm gonna go ahead and
  • 01:17 apply topic one.
  • 01:18 Again, up in the styles, hit the drop down arrow, and
  • 01:22 we have one here that says, Heading 1.
  • 01:24 And look what happened to my text, to my font, it became larger, and
  • 01:29 blue, and in different font style.
  • 01:33 Look at all the clicks I just saved that I didn't have to apply myself.
  • 01:36 I'm gonna go ahead and choose Heading 1 on that one.
  • 01:39 Click, and it applies.
  • 01:40 Same thing for topic two.
  • 01:42 We want to keep them uniform in design.
  • 01:44 When you're doing a formal report, don't be playing around with a lot of fonts,
  • 01:49 and sizes, and colors, and that kinda stuff.
  • 01:52 Keep them uniform.
  • 01:54 It helps the reader follow the path of what you're trying to say.
  • 01:58 Now, subtopic to number two.
  • 02:00 This one, instead of Heading 1 cuz it's gonna look just like my topics,
  • 02:03 I'm gonna make it look different by using Heading 2.
  • 02:06 It looks a little smaller.
  • 02:08 Now, there's just also a Heading 3.
  • 02:09 I can even make it look smaller.
  • 02:11 It doesn't matter to anyone if I use heading two or heading three.
  • 02:15 If you want smaller, use heading three.
  • 02:17 I'm gonna go ahead with heading two.
  • 02:19 And my last topic, I'm gonna go with the main heading one.
  • 02:23 There we go.
  • 02:24 Now, if I scroll down and look at this, I don't like the title of the report.
  • 02:29 I like the design of it, the color of it, the position of it,
  • 02:32 don't like the size of it.
  • 02:33 So, I'm gonna select the title report, and up on my quick access bar,
  • 02:39 I have my font size, or font style, font size, and my font increase button.
  • 02:45 I'll go ahead and hit that a few times.
  • 02:47 Size 20, looks fine to me.
  • 02:49 And my last tip on reports is, again, about the fonts.
  • 02:56 Don't play around with fonts a lot.
  • 02:58 If you have more than three font styles and colors,
  • 03:00 it'll look like you're experimenting, and
  • 03:02 you're more interested in that then you were in the actual topic of your report.
  • 03:07 So let's try to keep three or fewer font styles, and
  • 03:11 that means variations like italicized and bold.
  • 03:15 So right now, I'm going to select the entire document.
  • 03:18 I'll use Control A on my keyboard.
  • 03:19 Doesn't matter if it's one page or 100 pages,
  • 03:22 Control A will select it all just like that.
  • 03:24 And now, notice my font style and
  • 03:26 my font size box are blended because there's a variation going on.
  • 03:30 It doesn't know what I want so it blinked, blinked out so I'm gonna go ahead and
  • 03:35 hit the drop down on the font style and I'm gonna make all of it a Calibre style.
  • 03:40 I'm not gonna adjust the font size cuz I like the different
  • 03:43 sizes that are going on.
  • 03:45 When I click off of it, there we go.
  • 03:47 At least, they're all the same font style now.
  • 03:50 So my title report,
  • 03:51 topic one, topic two, subtopic a little smaller, topic three gets larger.
  • 03:56 This is how you keep someone focused on what you're saying without distracting
  • 04:00 them with all the font styles.
  • 04:02 And because of the style gallery, it's much faster to apply all of that.
  • 04:07 All right.
  • 04:08 That's my use a style gallery.
  • 04:09 We'll see you in the next video.

Lesson notes are only available for subscribers.

Basic Cut, Copy, Paste
05m:03s
Format Text with Fonts and Colors
04m:40s
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