About this lesson
Learn how to capture a picture of your screen and use in a document.
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Screenshots and Clippings
Easily snap photos and screen clips from your active open programs and drop them into a Word document!
When to Use
It is often required to describe a computer screen diaglog box, especially when writing materials to assist others. The Screenshot and Clippings allow you to easily snap and paste an existing screenshot from your computer programs currently open.
Open a second Word document or a 2nd Microsoft program, for example Excel, Outlook or PowerPoint. Maybe even an internet session.
- Click Insert, Screenshot and observe the available screens. Click one and it will insert a “clip” of that screen into your document.
- Click Insert, Screenshot and click SCREEN CLIPPING.
- The Word window that you have open will minimize and show any second window on the screen. Observe how the screen looks faded, almost like a fog cover, and your mouse has changed to a black crossbar.
- Click and drag over a section of the ribbon and when you let go of the mouse button, that “clip” or “screenshot” will appear on your original document.
This is a useful tool to take screenshots of error messages if you need to email an IT person about a problem on your computer. You would simply copy the error message screenshot and paste it into an email.
- Use the CROP tool on the Picture Tools ribbon to remove portions of the clip.
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