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Adding Video

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About this lesson

Insert video into your presentation and use various formatting options such as soft edges, or 3-D bevels to make your video really stand out.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2010, 2013, 2016, 2019/365.

Exercise files

Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.

Adding Video.pptx
158.2 KB
Adding Video - Completed.pptx
18.8 MB

Quick reference

Topic

Inserting video onto a slide.

When to use

To add video associated with an animation, or to play on its own.

Instructions

  • On the Insert tab, in the Media group, click the Video drop-down arrow, and then click either:
    • Online Video, or
    • Video on My PC.

Video on my PC

  • Browse to the appropriate video file on your computer, select it, and click either:
    • to insert the file, or
    • The Insert drop-down arrow and select Link to File. Note that if you link to the video file, the video file must be distributed with the presentation or the video won’t play.

Online video

  • Online video options will depend on connectors to various sites such as OneDrive, or YouTube.
  • Browse to the online site, select the video, and click Insert.

Also note:

In this version of PowerPoint, video is embedded into the presentation by default.

When you insert video into a presentation, PowerPoint will set it to play when clicked.

You will be asked within the dialog box to browse to an online storage area such as OneDrive, Microsoft’s online cloud storage feature.

If you link to a video and don’t distribute the video file with the presentation, it won’t play (embarrassing and unprofessional!).

 

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  • 00:04 This video is all about inserting video, how appropriate.
  • 00:07 So inserting video in a PowerPoint.
  • 00:09 We're going to look at insert from file, as well as from the web, and
  • 00:12 a few formatting and playback options.
  • 00:15 Click the insert tab, the appropriate slide.
  • 00:18 We get the little video dropdown button in the media group.
  • 00:22 Video on my PC is just like inserting a picture, except that it's a video.
  • 00:25 We have a little dropdown arrow that allows us to filter our search if we wish,
  • 00:30 but notice particularly the little dropdown arrow beside the insert button.
  • 00:34 We can insert which will place a video in our presentation.
  • 00:38 And when we send it to somebody,
  • 00:39 the video will be there in this version of PowerPoint.
  • 00:42 If we go link to file, when you send that presentation to somebody,
  • 00:45 it will be tiny size, but you need to send the video with it or
  • 00:48 you're not going to be able to play it.
  • 00:50 You'll be embarrassed.
  • 00:52 So let's do a very simple insert.
  • 00:53 PowerPoint loads that media, and there is our video and
  • 00:57 it happens to work out to be the same size as the slide.
  • 01:00 Because it's actually a video that was exported or
  • 01:02 saved out of Powerpoint as a video.
  • 01:04 As we play that, and you can watch those little cool animations,
  • 01:07 we get the Play and Pause button.
  • 01:10 The Video Timeline, which is also a scrubber.
  • 01:13 We get little forward and bump back buttons.
  • 01:17 The time as well as a mute, unmute, and an audio level, that's really cool.
  • 01:21 I'm going to actually grab that video and make it a little smaller, so grab
  • 01:24 the external handles and holding control and shift keys that sizes down nicely.
  • 01:30 Notice that the very first frame is black so if I want to actually overcome that
  • 01:33 probably the first thing to do is to select something that I think represents
  • 01:37 the video, so I'll select that frame, post the frame, cut frame.
  • 01:43 And when that video is ready to play in reading view,
  • 01:46 that's the very first thing that people will see when I click on it.
  • 01:49 It will start at the commencement of that video.
  • 01:52 Hit escape to stop the video.
  • 01:54 Hit escape again to actually stop the slide show in reading view.
  • 01:57 We'll have a look at a few other format options.
  • 01:59 You can color correct.
  • 02:01 Add particular colors.
  • 02:04 Reset the design or the size.
  • 02:06 You can add particular videos styles, very similar to images including 3D bevels.
  • 02:12 You can change the video shapes,
  • 02:14 the border, as well as a range of video effects such as soft edges and so forth.
  • 02:19 They look really good.
  • 02:20 In terms of playback, we can actually trim the video.
  • 02:22 So, for example If we want to get rid of this little black bit at the start,
  • 02:27 we go to trim video.
  • 02:29 The little blue icon shows us, or the line shows us,
  • 02:32 where that's actually snapped to.
  • 02:34 We can move along or we can use the little play button, called bump it, backwards and
  • 02:38 forwards.
  • 02:39 Or use the little spinners or even type the time in if we know exactly what it is.
  • 02:44 Okay, and that is now trimmed.
  • 02:46 Note that the information is still there.
  • 02:48 I can go in and un-trim that, and
  • 02:50 that will remain there until you actually compress the video.
  • 02:52 So that's very handy.
  • 02:54 We can fade in, fade out, change the volume.
  • 02:58 It's set to play on click.
  • 02:59 If you're delivering a presentation and
  • 03:01 you want it to run automatically do so, you can have it loop.
  • 03:05 If we look at the animation pane, we can actually see those animations there.
  • 03:09 So there is the animated rectangle in the group up here, and
  • 03:13 there is this particular entry here.
  • 03:16 Now the reason that this is animated is for a very special reason.
  • 03:21 I'm going to delete that and show you how that was done.
  • 03:23 So let's click on the rectangle and move that so we've got a bit of room to work.
  • 03:26 The one thing that's really neat is bookmark.
  • 03:28 So say for example, just there we have a bird.
  • 03:32 I might want to click in that and call that bird.
  • 03:35 Then we find that little spot in our timeline, play it back, add bookmark.
  • 03:40 Notice the little yellow dot.
  • 03:41 Click on that.
  • 03:43 Animation trigger on bookmark one.
  • 03:47 Go to our animation pane and that is now actually a trigger that we can fire so
  • 03:51 that when we run that now click to play.
  • 03:54 Watch the timeline.
  • 03:55 As soon as it gets to that little dot the animation will fire.
  • 04:00 So as soon as the bird comes in, and there it is, a little animation.
  • 04:03 So that's very cool as well.
  • 04:05 And you can use the audio and the video timeline to play back many animations.
  • 04:09 It's awesome.
  • 04:10 The other thing that we're going to look at is Insert a Video.
  • 04:12 We're going to insert one from online.
  • 04:15 So this little dialogue pops up.
  • 04:17 I can click on it, for example, OneDrive.
  • 04:19 Have look in documents and there is a particular video there.
  • 04:22 It's exactly the same one.
  • 04:24 I'm not going to insert it because that will take a little while to download.
  • 04:28 So inserting video into PowerPoint is very easy, you can do a range of formatting.
  • 04:32 You can tree up animations with bookmarks, you can add poster frames, but
  • 04:37 most importantly, remember if you link the file, you need to send the file with
  • 04:40 a presentation or it will not run, it will get lost.

Lesson notes are only available for subscribers.

Adding Audio
05m:46s
Less is More
05m:52s
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