Duplicating and Reordering Slides

Quick reference

• 00:04 This video is all about duplicating and reusing slides, and
• 00:08 frankly, why wouldn't you?
• 00:10 Because if you've got beautiful slides laid out,
• 00:12 whether you've got charts on them or graphics or
• 00:14 complex animation sets, it makes sense to reuse slides where you can and
• 00:19 move them around in your presentation rather than creating new stuff.
• 00:23 Now I've got a presentation that needs a bit of work.
• 00:25 It's got a formatted chart and it's got animation applied to that.
• 00:28 I have a table where I can start entering some content,
• 00:32 as well as the suggested SmartArt diagram.
• 00:36 Now, I'm particularly interested in the chart because if I go into reading view,
• 00:40 which is running a presentation in the window,
• 00:42 I get the chart animating in by category, category, category, category.
• 00:48 And I may have done quite a bit of work to actually produce this chart.
• 00:52 The really good thing is it's so
• 00:53 easy to duplicate that slide through a number of mechanisms.
• 00:56 First in our slide thumbnail here, and if you can't see this particular
• 00:59 view go to the view tab and make sure you click on the Normal View.
• 01:03 You can right-click on the thumbnail and go Duplicate Slide.
• 01:07 And you can have exactly the same slide with placeholders and charts.
• 01:11 And all of the customization that's been done to it as well,
• 01:14 as the same animation's already set up ready to go.
• 01:17 So delete that slide with the keyboard delete key.
• 01:20 You can also go Ctrl+D on the keyboard, and make sure you've got
• 01:23 the slide selected when you do that or you'll get a different result.
• 01:27 And Ctrl+D is the keyboard shortcut to duplicate whatever is selected, and
• 01:32 it works in most cases.
• 01:34 So you hit the delete key.
• 01:36 And in fact you can drag the slide to a new location holding the Ctrl key, and
• 01:41 that duplicates the slide as well which is very handy, I use it all of the time.
• 01:45 If we go to our slide sorter view, we can see our four slides.
• 01:49 So this particular slide I can go Ctrl+D and there it is, so
• 01:53 let's delete that slide again.
• 01:56 I can also drag and drop to duplicate.
• 01:58 So if I drag to a new location, it changes the order of the slides, but if I hold
• 02:03 the Ctrl key while I drag and drop, it's duplicated to that new location.
• 02:08 And I'll just leave it there and there are all of our slides.
• 02:12 Now this also works on more than one slide at a time.
• 02:15 I can select a slide with a mouse, hold the shift key and
• 02:20 select all of those slides.
• 02:22 And go Ctrl+D and the whole sequence is duplicated.
• 02:27 Ctrl+Z to undo.
• 02:29 With these slides already selected I can drag,
• 02:32 hold the Ctrl key, and drop and they are duplicated as well, undo.
• 02:37 Now I can do exactly the same thing with slides that are not side by side or
• 02:41 part of the same sequence.
• 02:43 So it's like this slide, hold the Ctrl key and this one Ctrl+D to duplicate.
• 02:50 There they are.
• 02:51 Ctrl+Z to undo.
• 02:53 But also if I click with a mouse and drag to a new location holding the Ctrl key,
• 02:58 they're duplicated when I drop as well.
• 03:01 Now the good thing about duplicating slides is not only are the objects on
• 03:04 the slide duplicated, but so
• 03:06 are any of the objects that are animated as well as the slide transitions
• 03:11 assigned to the slide will be applied to the duplicated slides as well.
• 03:15 So we can check that by clicking this little animate icon under the original
• 03:18 slide with the chart and that fires the animation preview on that thumbnail.
• 03:24 When we do the same under the duplicated slide, we get exactly the same animation
• 03:28 sequence. Note also that you can copy and move slides from one presentation to
• 03:32 another and that's the subject of another video.
• 03:35 So always consider duplicating your slides within a presentation to save time at work
• 03:39 in design and construction.
• 03:42 It allows you to duplicate slides that may contain charts or
• 03:46 tables or SmartArt diagrams, as well as the animations and
• 03:50 the transitions also duplicate with the slide, if they're applied to it.
• 03:53 But you can also copy and paste.
• 03:56 And that allows you to have the option to select the formatting from either
• 03:59 the source presentation or the destination presentation within presentations.
• 04:06 So whether you duplicate slides within a presentation or
• 04:09 between presentations, it'll save you time, and it's well worth exploring.

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