Duplicating and Reordering Slides

Quick reference

• 00:04 This video is all about duplicating and reusing slides.
• 00:06 And frankly why wouldn't you.
• 00:08 Because if you've got a beautiful sides lined up whether you've charts on them or
• 00:11 graphics and
• 00:12 particularly complex animations it makes sense to reuse your slides where you can
• 00:17 move them around in your presentation rather than creating new stuff.
• 00:21 Now I've got a presentation that needs a bit work and
• 00:23 it's got a full Chart on here and it's got an animation applied to that.
• 00:27 I have a table where I can start entering some content as well as a suggested
• 00:31 SmartArt diagram here.
• 00:33 Now I'm particularly interested in the chart because if I go to reading view
• 00:36 which is running a presentation in a window.
• 00:39 I get the chart, animating in category, category, category, category.
• 00:46 And I might have done quite a bit of work to actually produce this chart.
• 00:49 The really good thing is it's so
• 00:51 easy to duplicate that slide to a number of mechanisms.
• 00:54 First, in our slide thumbnail here, and if you can't see this particular view go
• 00:59 to the View tab and make sure you click on Normal View.
• 01:02 You could right-click on the thumbnail and go Duplicate Slide and you can have
• 01:06 exactly the same slide with placeholders and chart and all of the customization
• 01:11 that has been towards this as well as the same animation all set up ready to go.
• 01:16 So delete that slide with the keyboard delete key.
• 01:19 You can also go Ctrl+D on the keyboard and make sure you've got the slide selected.
• 01:24 But you do that, or you'll get a different result.
• 01:26 And Ctrl + D is the keyboard shortcut to duplicate whatever is selected.
• 01:31 It works in most cases.
• 01:32 So, hit the Delete key.
• 01:34 And in fact you can drag the slide to a new location holding the Ctrl key and
• 01:38 that duplicates the slide as well, which is very handy.
• 01:41 I use it all the time.
• 01:43 If we go to our slide sorter view, we can see our four slides.
• 01:46 So this particular slide, I go Ctrl + D and there it is.
• 01:51 So let's delete that slide again.
• 01:53 I could also drag and drop to duplicate.
• 01:56 So if I drag to a new location it changes the order of the slides, but if I
• 02:01 hold the Ctrl key while I drag and drop it, it's duplicated to that new location.
• 02:05 And so I'll just leave it there and there are our slides.
• 02:09 Now this also works on more than one slide at a time, so
• 02:12 if I select slide with the mouse, hold the Shift key, and
• 02:17 select this slide and that selects all of the slides in that particular sequence.
• 02:22 Go to Ctrl + D and that sequence is duplicated.
• 02:25 Ctrl+ Z to undo.
• 02:27 But with these slides already selected, I can drag,
• 02:30 hold the Ctrl key and draw and they are duplicated as well.
• 02:34 Undo, now I can do exactly the same thing with slides that are not side by side or
• 02:39 part of the same sequence.
• 02:41 So select that slide, hold Ctrl key and select that one.
• 02:45 And then Ctrl + D to duplicate and there they are.
• 02:48 Ctrl + Z to undo.
• 02:50 But also if I click with the mouse and
• 02:52 drag to a new location holding the Ctrl key.
• 02:55 They duplicate when I drop and that's very handy.
• 02:58 Now, the good thing about duplicating slides is not only
• 03:01 are the objects on the slide duplicated, but
• 03:03 so are any objects that are animated as well as any slide transitions
• 03:07 supplied to the slide, which will be applied to the duplicated slides as well.
• 03:11 So we can check that by clicking this little animate icon
• 03:14 under the original slide with a chart.
• 03:16 And that fires the animation preview on that thumbnail.
• 03:20 When we do the same thing under the duplicated slide,
• 03:22 we get exactly the same animation sequence.
• 03:25 Note also that you can copy and move slides from one presentation to another.
• 03:29 And that's the subject of another video.
• 03:31 So always consider duplicating your slides within a presentation to save time and
• 03:35 work in design and construction.
• 03:37 It allows you to duplicate slides that may contain charts or tables,
• 03:41 smart diagrams, and animations and
• 03:44 transitions also duplicate with the slides they're applied to.
• 03:47 But you can also copy and paste and
• 03:49 that allows you to have the option to select the formatting
• 03:52 from either the source presentation or the destination presentation.
• 03:55 So whether you duplicate slides within a presentation or between presentations,
• 03:59 it will save you time, and it's well worth exploring.

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