Using Presenter View

Quick reference

• 00:05 There's a lot to think about when you are delivering a slide show to an audience,
• 00:08 such as what you're currently speaking about,
• 00:10 thinking of what's on the next slide.
• 00:12 You're wondering whether the timing is okay or if you're a bit slow, or
• 00:15 even if you're going to get interruptions and questions from the audience.
• 00:19 Now, Presenter View, which I've enabled here on the Slideshow tab of PowerPoint,
• 00:24 is a fantastic resource to help you deliver a presentation.
• 00:28 I hit F5, and the arrangement that I've got currently in use
• 00:32 is that you can see Presenter View on my current computer.
• 00:35 I've got an external monitor hooked up, but it might be a data projector or
• 00:39 some other kind of arrangement, so that's where the slideshow is.
• 00:43 We can see a preview of the slide that the audience also sees.
• 00:46 And as we click, the audience gets an instant update of what's in this slide.
• 00:52 We get some features, such as being able to show the task bar on my computer,
• 00:55 the display settings, if I wanna swap the views around.
• 00:59 We can end the slideshow or use the Escape key on the keyboard.
• 01:03 We get the timing for the presentation, so we know how we're going speed wise.
• 01:08 We can pause the slideshow, particularly if it's running automatically, or
• 01:12 we can restart the timer, if,
• 01:13 say, another person gets up to present another part of the presentation.
• 01:18 Over here we can see the actual next animation, so
• 01:21 as I click, this animation will come in on the slide.
• 01:25 And I can see the next slide contains a chart,
• 01:28 as well as we have the notes from the notes page.
• 01:32 So that if all else fails, and
• 01:34 I forget what I'm talking about, we've got some prompts here we can use.
• 01:37 We have pen options, so if I click, we get a laser pointer,
• 01:40 and that's just to highlight areas on the slide.
• 01:43 Or we can get a pen, and we can draw some annotations on the slide, or
• 01:47 focus on a particular area, if that helps.
• 01:50 The Esc key, and we go back to our arrow.
• 01:53 Move along to the chart, we've got a little feature that allows us to see
• 01:58 all of our slides if we need to quickly jump over to a different slide, click,
• 02:03 and it's replaced.
• 02:04 We can zoom in on a particular part of the presentation, move that around with
• 02:09 a mouse, hit Esc, and then we're back to our full slide preview.
• 02:13 We can blacken the screen if we wanna go away and talk a little while or
• 02:17 answer questions in between our presentation.
• 02:20 Clicking again brings it back, or even the B key on the computer keyboard,
• 02:24 as well as some further options.
• 02:26 Now one important feature that I love to know about is to hit the F1 key,
• 02:31 which is the help key, while you're running a presentation.
• 02:34 This is great for rehearsal, because you can learn all of the keyboard shortcuts
• 02:38 that work, such as the B key, which we mentioned just previously about
• 02:42 blackening the screen out and the B key also brings it back.
• 02:48 We've got rehearsing and recording shortcuts, media shortcuts, ink and
• 02:53 laser pointer shortcuts, particularly if we have a tablet, as well as touch,
• 02:57 if you have a product such as Microsoft Surface.
• 03:00 So Presenter View is amazing.
• 03:02 It will not replace practice and a good presentation, but it will certainly help.
• 03:06 It's well worth your time learning and practicing to help you present better.

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