About this lesson
Get familiar with the different areas that make up the PowerPoint Interface. This includes the ribbon structure, groups, commands, dialog launchers, scroll bars and the status bar. This lesson is also designed to familiarize you with important PowerPoint terminology.
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.Get To Know the PowerPoint Interface
50.5 KB Get To Know the PowerPoint Interface - Solution
181.4 KB 03-02-The PowerPoint Interface.pptx
Get To Know the PowerPoint Interface
In this lesson we will familiarize ourselves with the layout and functionality of the PowerPoint Interface.
When to use
The PowerPoint interface includes the Title Bar, the Ribbon, the Quick Access Toolbar, the Slides Pane, the Slide Window and the Status Bar. It's important to understand each element of the interface as it's the main window we will be working with when creating presentations in PowerPoint.
The Title Bar
The Title Bar runs horizontally across the top of the PowerPoint window. It displays the name of the file, the search box, your account information and buttons to minimise and maximise the PowerPoint window. We can also close down the application by clicking on the cross in the top-right hand corner.
The Ribbon is where all the action happens. Introduced in PowerPoint 2007, the horizontal ribbon is where we find our commands. The Ribbons consists of several tabs. Each tab is split into several groups. Each group contains commands organised by similar type and we use these commands to execute specific actions.
Commands that are greyed out are not currently active.
The Quick Access Toolbar (QAT)
The Quick Access Toolbar (QAT) is a customizable toolbar that sits in the the top left-hand corner of the PowerPoint window. It contains a set of commands that are independent to the ribbon. We can customize the QAT and add commands that we use frequently for easy one-click access.
The Slides Pane
The Slides Pane is displayed on the left-hand side of the PowerPoint Interface. It shows a thumbnail view of all slides in the presentation. We can use the Slides Pane to navigate through the deck and organize slides.
The Slide Window
The active slide is displayed in the main Slide Window and it's where we go to edit our slides.
The Status Bar
The status bar is a customizable area that runs horizontally across the bottom of the PowerPoint window. It displays useful messages and information about the view such as slide number, language, magnification and the current theme template used.
To customize the status bar and choose which information to display, right-click in a blank area of the status bar and place a tick next to the relevent menu item.
Hints & tips
- To give the Slide Window more room, we can collapse up the Slides Pane by dragging the divider line to the left.
- The QAT can be displayed above or below the ribbon.
- Not all tabs are displayed by default on the ribbon. You can turn tabs off and on through PowerPoint Options.
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