About this lesson
Quickly add multiple pictures to a presentation even in the format of two or four pictures per slide.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Photo Album.pptx30.9 KB Photo Album - Completed.pptx
874.1 KB
Quick reference
Topic
Using a photo album in a PowerPoint presentation.
When to use
To insert multiple pictures into a PowerPoint presentation quickly.
Instructions:
- On the Insert tab, in the Images group, click the arrow below the Photo Album button, and select New Photo Album.
- Select the File/Disk button to browse to and select multiple images.
- Pictures in the album can be moved to change order, rotated and brightness and contrast adjustments made.
- The Album Layout group governs how many pictures will be added per slide, the shape of the frame and whether you want to apply a theme.
- Click Create to create the album.
- Click the Insert tab, in the Images group, then click Photo Album drop-down arrow, and select Edit Photo Album to make changes to the album.
Also note:
Some changes made to the presentation may result in an inability to re-edit the created photo album.
Edit changes made within the Photo Album dialog box can be applied by clicking Update.
A photo album can be used as a temporary mechanism to insert pictures into a presentation quickly to copy across to the current presentation you are working on.
- 00:03 This video is all about inserting multiple pictures into a presentation quickly
- 00:08 across slides which is the photo album feature in PowerPoint.
- 00:12 To find the location, we click on the Insert tab of the ribbon and
- 00:16 within the Images group is the Photo Album, which is really a split button.
- 00:21 Now, notice that this stage the only option available is
- 00:24 to create a new photo album.
- 00:27 So what that means is that if you have an existing presentation open,
- 00:31 you can't insert a new photo album into that presentation.
- 00:34 You can only create a new photo album.
- 00:37 But we will explore a little work around for that later on.
- 00:41 So, we click the New Photo Album button, and the Photo Album dialog box pops up.
- 00:46 The first thing to do is to populate the album with some content.
- 00:50 So, Insert pictures from File/Disk, and I click on this folder.
- 00:56 I select the first picture with the mouse, hold the Shift key and select the last
- 01:01 picture, which automatically selects all of the pictures in that sequence.
- 01:06 If I wanted to select individual pictures not in a sequence,
- 01:09 I would hold the CTRL key as I select each picture.
- 01:13 We click the Insert button, and
- 01:15 there are our pictures within the dialog box, as well as a preview of them.
- 01:20 Now I could do some further editing of the pictures, such as rotating them or
- 01:24 changing the brightness and contrast.
- 01:26 I can move their order up and down as well as remove them, and you can also change
- 01:31 the picture layout within the album layout area such as pictures per slide.
- 01:35 And the frame shape I will change to, for example, a rounded rectangle.
- 01:40 We could browse for
- 01:41 theme if we wish, I prefer to do that within the actual presentation itself.
- 01:46 And we get a preview of our layout, click Create and there built very quickly
- 01:51 is our PowerPoint slides with the images that we selected placed upon them.
- 01:55 It's a very fast way of building a presentation out of a whole bunch of
- 01:58 pictures.
- 01:58 And now that we've got the photo album built,
- 02:01 we can go back to the Insert tab and we look at the Photo Album split button.
- 02:06 We have options available to either create a new photo album, or
- 02:09 we can edit the current album.
- 02:12 So let's go in and edit that photo album.
- 02:14 We can add pictures, delete them, or move them around,
- 02:18 or we can change the number of pictures per slide.
- 02:21 And then we click the Update button, and PowerPoint goes away and rebuilds that
- 02:25 presentation very quickly, incorporating the changes that we selected.
- 02:29 So you can essentially open this presentation again in a month's time,
- 02:32 in the photo album and these options would still be available.
- 02:35 There's something that we have mentioned briefly earlier is what if we would like
- 02:39 to insert a whole bunch of pictures into a presentation, but you can only create
- 02:43 a new photo album and not build a photo album within an existing presentation?
- 02:47 What I would do is create a new photo album almost as a temporary container for
- 02:51 all of those pictures on your slides.
- 02:53 Then select all of the slides, copy all of them, and
- 02:56 paste them into an existing presentation of slides.
- 03:00 So even though you can only ever create a new photo album, you can certainly use
- 03:04 the feature to effectively insert multiple pictures into a presentation, and
- 03:08 quickly add them to your existing presentation.
- 03:11 So keep the Photo Album feature in mind, it will certainly save you so much time.
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