Photo Album

Quick reference

• 00:03 This video is all about inserting multiple pictures into a presentation quickly
• 00:08 across slides which is the photo album feature in PowerPoint.
• 00:12 To find the location, we click on the Insert tab of the ribbon and
• 00:16 within the Images group is the Photo Album, which is really a split button.
• 00:21 Now, notice that this stage the only option available is
• 00:24 to create a new photo album.
• 00:27 So what that means is that if you have an existing presentation open,
• 00:31 you can't insert a new photo album into that presentation.
• 00:34 You can only create a new photo album.
• 00:37 But we will explore a little work around for that later on.
• 00:41 So, we click the New Photo Album button, and the Photo Album dialog box pops up.
• 00:46 The first thing to do is to populate the album with some content.
• 00:50 So, Insert pictures from File/Disk, and I click on this folder.
• 00:56 I select the first picture with the mouse, hold the Shift key and select the last
• 01:01 picture, which automatically selects all of the pictures in that sequence.
• 01:06 If I wanted to select individual pictures not in a sequence,
• 01:09 I would hold the CTRL key as I select each picture.
• 01:13 We click the Insert button, and
• 01:15 there are our pictures within the dialog box, as well as a preview of them.
• 01:20 Now I could do some further editing of the pictures, such as rotating them or
• 01:24 changing the brightness and contrast.
• 01:26 I can move their order up and down as well as remove them, and you can also change
• 01:31 the picture layout within the album layout area such as pictures per slide.
• 01:35 And the frame shape I will change to, for example, a rounded rectangle.
• 01:40 We could browse for
• 01:41 theme if we wish, I prefer to do that within the actual presentation itself.
• 01:46 And we get a preview of our layout, click Create and there built very quickly
• 01:51 is our PowerPoint slides with the images that we selected placed upon them.
• 01:55 It's a very fast way of building a presentation out of a whole bunch of
• 01:58 pictures.
• 01:58 And now that we've got the photo album built,
• 02:01 we can go back to the Insert tab and we look at the Photo Album split button.
• 02:06 We have options available to either create a new photo album, or
• 02:09 we can edit the current album.
• 02:12 So let's go in and edit that photo album.
• 02:14 We can add pictures, delete them, or move them around,
• 02:18 or we can change the number of pictures per slide.
• 02:21 And then we click the Update button, and PowerPoint goes away and rebuilds that
• 02:25 presentation very quickly, incorporating the changes that we selected.
• 02:29 So you can essentially open this presentation again in a month's time,
• 02:32 in the photo album and these options would still be available.
• 02:35 There's something that we have mentioned briefly earlier is what if we would like
• 02:39 to insert a whole bunch of pictures into a presentation, but you can only create
• 02:43 a new photo album and not build a photo album within an existing presentation?
• 02:47 What I would do is create a new photo album almost as a temporary container for
• 02:51 all of those pictures on your slides.
• 02:53 Then select all of the slides, copy all of them, and
• 02:56 paste them into an existing presentation of slides.
• 03:00 So even though you can only ever create a new photo album, you can certainly use
• 03:04 the feature to effectively insert multiple pictures into a presentation, and
• 03:08 quickly add them to your existing presentation.
• 03:11 So keep the Photo Album feature in mind, it will certainly save you so much time.

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