GoSkills
Help Sign up Share
Back to course

Fun and Functional Paragraph Formats

Compact player layout Large player layout

Locked lesson.

Upgrade

  • Lesson resourcesResources
  • Quick referenceReference
  • Transcript
  • Notes

About this lesson

Apply background colors or borders to paragraphs.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2013, 2016, 2019/365.

Exercise files

Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.

Fun and Functional Paragraph Formats.docx
59.3 KB
Fun and Functional Paragraph Formats - Solution.docx
59.8 KB

Quick reference

Fun and Functional Paragraph Formats

Apply background colors or borders to paragraphs.


Home Ribbon, Paragraph Group

When to use and Instructions:

  1. The Sort button allows you to quickly alphabetize a list of words to save time rather than manually re-arranging or re-typing the list. 
  1. Select the entire list with the mouse
  2. Click the Sort button
  3. Make the selection whether Ascending (A-Z) or Descending (Z-A)
  4. Click OK
  1. The Shading button will put a solid block of color behind an entire paragraph. An excellent option for creating a banner above a report or flyer.
  2. Click into the paragraph with the mouse
  3.  Click the Shading button
  4. Make the color selection
  1. The Border button will put a line on any side of the paragraph or around the entire paragraph.
  1. Click into the paragraph with the mouse
  2. Click the Border button
  3. Make the selection
Login to download
  • 00:03 Hello, in this lesson, I want to show you a couple more paragraph features.
  • 00:04 I'm on my Home ribbon.
  • 00:09 In the Paragraph group, there are three more features.
  • 00:12 This one is called the Shading button, this one is the Borders button, and
  • 00:15 this one is the Sorting button.
  • 00:17 We're going to go ahead and start with our first paragraph on the screen,
  • 00:20 and what we're going to do is apply a background color to this entire paragraph.
  • 00:25 But there's one thing you need to know, the computer actually,
  • 00:28 when you're working with paragraph features, will look for
  • 00:31 the hard return at the end of the paragraph and apply it there.
  • 00:34 Well, if you're confused about well where is that paragraph mark,
  • 00:38 that hard return, let's go ahead and turn on the codes.
  • 00:41 So again, on the Home ribbon,
  • 00:42 in the paragraph group right here is my show codes button.
  • 00:45 When I activate that,
  • 00:47 now you can see a little paragraph mark at the end of each of these paragraphs.
  • 00:50 So paragraph feature will apply to the entire paragraph until it sees
  • 00:55 the paragraph mark.
  • 00:56 I'm gonna go ahead and leave those on for this lesson,
  • 00:58 and we're going to go ahead an apply a background paragraph color.
  • 01:02 All right, so I'm just clicked into the paragraph,
  • 01:03 I don't have to highlight the whole thing.
  • 01:05 And right up here I hit the drop down arrow, and
  • 01:07 watch a paragraph as I float my mouse around these colors, you can
  • 01:10 see the background change accordingly, to whatever color I'm selected on.
  • 01:14 It's really nice because, I'll go ahead and select this one.
  • 01:17 It actually colors even the blink area.
  • 01:19 It does a complete rectangle color shade behind that paragraph,
  • 01:24 great way to highlight a title.
  • 01:26 Now as compared to a line highlighting, so I'll just select this little section.
  • 01:31 And right over here is my highlighter, that just selects certain words,
  • 01:36 will highlight certain words.
  • 01:37 But the paragraph will actually select and highlight the entire paragraph.
  • 01:41 All right, the next one is Borders.
  • 01:43 When I click on this one, same rule.
  • 01:45 I don't have to select the entire paragraph.
  • 01:47 Just have to click into the paragraph because the Border feature will find
  • 01:53 the entire paragraph and apply the border.
  • 01:55 So keep your eye on that second paragraph as I just float my mouse on it.
  • 01:59 As there is a Bottom Border, the Top Border,
  • 02:01 Left Border, Right Border, All Borders, look at this one.
  • 02:05 I'll go ahead and click on All Borders.
  • 02:07 And that is how you put a perfectly nice thin rectangle square.
  • 02:12 Nice thin rectangle around your paragraph.
  • 02:15 Okay, the next one is alphabetize.
  • 02:18 All right, I'm gonna alphabetize this list.
  • 02:20 We used to have to do this manually but
  • 02:22 we have this very awesome sorting tool right here.
  • 02:25 In this particular case because each line ends with a paragraph mark.
  • 02:29 I actually do have to select my entire list that I want to be sorted.
  • 02:35 Now when I let go the mini bar of course pops up, but
  • 02:37 it doesn't have the Sorting button on it and also I color tomatoes and apples.
  • 02:42 I colored those words red so that you will see that they will sort properly.
  • 02:46 All right, it's really easy.
  • 02:47 Home ribbon, paragraph group.
  • 02:50 Sorting button, hit that, and
  • 02:52 notice it says Sort by Paragraphs with a drop down arrow.
  • 02:55 Always click those drop down arrows.
  • 02:57 Continue to learn, continue to read what else is in here.
  • 03:00 You'll become a better computer user.
  • 03:02 Yes I do wanna Sort by Paragraphs.
  • 03:04 I do want to sort text, not numbers or dates, and
  • 03:07 ascending means A to Z, descending would mean Z to A.
  • 03:11 All right, I'll go ahead and click OK, keep your eye on this list,
  • 03:14 and there you go.
  • 03:16 Perfectly sorted without me having to rearrange words manually.
  • 03:20 All right, I hope that helps you, please use those.
  • 03:23 I'll see you in the next video, thank you.

Lesson notes are only available for subscribers.

Basic Paragraph Formats
03m:58s
Bullets and Numbering
04m:39s
Share this lesson and earn rewards

Twitter LinkedIn WhatsApp Email

Gift this course
Give feedback

How is your GoSkills experience?

I need help

Your feedback has been sent

Thank you

Back to the top

© 2023 GoSkills Ltd. Skills for career advancement