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About the Microsoft Project User Interface

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About this lesson

The Microsoft Project user interface is made of seven areas. Each of these areas help you perform a particular action.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2013, 2019/365.

Exercise files

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About the Microsoft Project user interface.mpp.mpp
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Quick reference

About the Microsoft Project User Interface

The Microsoft Project user interface is made of seven areas as you see in the figure. Each of these areas help you perform a particular action.

Steps

Familiarize yourself with the icons in the ribbon bar.

  1. Resize the Microsoft project window, making the window larger and smaller.
  2. When you make the window too small, some text may disappear, or icons get smaller.
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  • 00:04 Before we get started using Microsoft Project,
  • 00:07 I'm going to walk you through the various aspects of the user interface.
  • 00:12 There's essentially seven areas of the Microsoft Project user interface.
  • 00:17 There is the Backstage and that's accessed through this file tab.
  • 00:26 There's the Ribbon bar, The Timeline,
  • 00:31 and you may or may not see the Timeline on all the views that you go to.
  • 00:37 There's an area to view Views and Tables, and we'll talk about what those mean.
  • 00:43 Then there's the Status Bar that shows you information about your project,
  • 00:49 view shortcuts, and the zoom slider.
  • 00:54 Our first area of focus is going to be on the Ribbon.
  • 00:57 Now this is the Ribbon bar in terms of how Microsoft defines it.
  • 01:03 I'm really going to refer to the Ribbon as being essentially this
  • 01:08 entire upper portion of Microsoft Project.
  • 01:12 And this is because all these user interface elements kind of work together.
  • 01:16 Before I start talking about these various tabs, one of the things I would like
  • 01:21 to point out is your screen and my screen might actually look different right now.
  • 01:27 And that's important to talk about,
  • 01:30 because the Ribbon is essentially what we call a responsive ribbon.
  • 01:35 And what does responsive mean?
  • 01:37 It means that it's going to respond differently to how large the screen is.
  • 01:42 Maybe the resolution of your computer, or
  • 01:45 maybe just how large you happen to have Project on your screen right now.
  • 01:49 Let me show you what this means.
  • 01:51 I'm going to click on the View tab.
  • 01:54 And right now I can see all the icons here with their labels.
  • 01:57 I'm going to ask you to focus your attention on these three icons here.
  • 02:02 This is Task Views group, I'm going to highlight a few things.
  • 02:07 There's an icon and then it says Network Diagram, an icon and
  • 02:10 then it says Calendar, an icon and it says Other Views.
  • 02:13 It's all spelled out for me.
  • 02:15 Now I'm going to resize the screen for Microsoft Project.
  • 02:19 Keep your eyes over there on that Network Diagram, Calendar, and Other Views.
  • 02:25 I'm going to stretch the window down a bit here.
  • 02:29 And as I do that, you can see these are no longer icons with the label next to them,
  • 02:34 they're just icons.
  • 02:35 Now I can mouse over and I can see them, I can see what they mean.
  • 02:40 And so this is a Timeline, this is a Calendar,
  • 02:43 because I'm getting this little pop-up.
  • 02:45 However, it's not spelled out for me in either.
  • 02:48 Now you can see over here there's a Sort, Outline, and
  • 02:52 Tables under this data grouping.
  • 02:54 I'm going to shrink Project a little bit more, keep an eye on that Sort,
  • 02:59 Outline, and Tables.
  • 03:00 And now you can see those are just icons without labels.
  • 03:06 And this is what I mean by responsive.
  • 03:09 The Ribbon is going to respond to how large the screen is and determine
  • 03:14 what icons you see and how much detail you get when you stretch your window.

Lesson notes are only available for subscribers.

Run Microsoft Project for the First Time
05m:49s
About the Ribbon
06m:02s

PMI, PMP, CAPM and PMBOK are registered marks of the Project Management Institute, Inc.

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