Designing Your Own Editorial Calendar in Trello

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About this lesson

One of Trello's popular uses is for planning content. Here's a short guide to editorial calendar creation.

Quick reference

Designing Your Own Trello Editorial Calendar in Trello

Are you planning to run a blog or even to grow your YouTube channel? An editorial calendar can help you plan all of your content in advance. In the fast-paced world of being a content creator, conquering a future video or blog post can be a great way to grow your personal brand, but the stress of managing it can sometimes take its toll. Using Trello to plan your own content provides a neat way to visualize what's up next. 

Possible Trello list names for a Kanban workflow:

  • Ideas
  • Started
  • Filming
  • Editing
  • Finished

When to use

  • When you are looking to manage your own content 

Instructions

  • Create a new board called "Editorial Calendar" 
  • Begin creating lists to replicate stages of your editorial calendar
  • Begin transferring your video or blog ideas to cards 
  • Add URLs and other text to the description
  • Add attachmens like files or images 
  • Use Due Dates and show them in the weekly view with the Calendar Power-Up
  • Use the exercise to break down how to get started and to implement the calendar set-up 

Hints & tips

  • Get started organizing now to save you time in the future 
  • Adding an attachment or an image to the cards will help to make a thumbnail for each card 
  • A due date adds some urgency to each card 
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  • 00:05 Hello everyone, welcome back to Essential Productivity.
  • 00:08 My name's Francesco, and in this GoSkills course we are specifically today
  • 00:12 gonna be covering Trello and how to create your own editorial calendar.
  • 00:16 Now it's important when you're creating content to keep track of it.
  • 00:20 I do YouTube, so I'm planning always in advance, using resources like Trello and
  • 00:25 Evernote to really get ahead of my content plan.
  • 00:28 Now I mentioned a little bit how I plan in Evernote,
  • 00:30 however, I do organize occasionally inside of Trello.
  • 00:34 I know a lot of people who do organize inside of Trello,
  • 00:36 because it's very beneficial way to start planning and
  • 00:40 start plotting all of the ideas that you're having.
  • 00:43 We're here on a fresh board and
  • 00:44 editorial calendar to look at a few ways that you can get started.
  • 00:48 Whether you're looking to create your own first ever blog.
  • 00:50 Or your YouTube channel, or even a podcast or something even smaller than that.
  • 00:55 That you want to use as a way to tell the world about all of
  • 00:58 the things that you've learned, then this might be helpful for you.
  • 01:02 I've created five, in total, different lists.
  • 01:05 Ideas, so these are all the ideas you're gonna come up with.
  • 01:08 So, for example, for my channel I wanna cover TickTick,
  • 01:11 which is an application that I need to review.
  • 01:13 And I also need to do a standing desk video.
  • 01:16 These are all ideas, you can start dumping them there and
  • 01:19 over time slowly bring them across here.
  • 01:21 So let's say I started the TickTick one.
  • 01:24 And you can start adding in previous ones that you've started or
  • 01:28 you're actually doing.
  • 01:29 Which means you're filming it.
  • 01:30 So maybe, in my case, I'm in filming, that's a stage of filming, so,
  • 01:34 at the moment I'm filming How I use Trello feature.
  • 01:38 So, I'm going to put that one there.
  • 01:40 And along, I've got editing,
  • 01:42 so I'm editing at the moment another piece about meditation resources.
  • 01:46 And finally Finished, so this is a good way to capture all of the finished pieces
  • 01:49 that you've done and worked on.
  • 01:51 The good thing is, of course, you can drag them from here.
  • 01:54 But the real magic is inside of the functions inside these applications.
  • 01:57 So, let's say, I want to keep track of the resources.
  • 02:01 So for example, TickTick, just grabbing the URL, I want to save it in here,
  • 02:04 there we go.
  • 02:05 And now TickTick is available to click into when I'm at the top of my
  • 02:09 Trello card.
  • 02:10 So you've also got here as well, you can add attachments.
  • 02:13 You can add anything from designs to thumbnails for your images.
  • 02:16 So for example, this is one I finished for
  • 02:19 example Timork, which is sort of a ToDo List & Pomodoro App.
  • 02:23 But if I hit the attachment, and I go and click Computer, and
  • 02:28 I find the attachment which I am talking about, so this looks like it, 23.
  • 02:34 Yep, this looks like it, which is the attachment for the thumbnail.
  • 02:37 So this is going to be uploading.
  • 02:39 And as you can see it comes up full-bleed.
  • 02:41 That comes up finished and it looks really good.
  • 02:43 So, once I finish them, I can be like, that's the finished product there.
  • 02:47 And maybe I wanted to include the full URL.
  • 02:50 So I'll just pop over to YouTube, grabbing the URL, and just pop it back here.
  • 02:56 So that I have a finished result here, and
  • 02:58 it's all available to view at any given time.
  • 03:01 So I've got this steady progress, and let's say I'm progressing through, and
  • 03:05 I wanna actually have a due date for this one.
  • 03:07 So let's say I want it tomorrow, for
  • 03:09 example, then it will come up tomorrow due, which is great.
  • 03:12 So if I want to go back here and
  • 03:14 I want to go to Power-Ups, scroll down to Calendar, activate the calendar.
  • 03:20 Once I click Calendar, I can see that, okay, meditation apps is due this week.
  • 03:24 I should focus on that one and
  • 03:26 try and get it over here if I can to the finished section.
  • 03:28 So this is actually a pretty neat way in organizing all of your content,
  • 03:32 it's a very efficient way and very productive.
  • 03:35 And of course you can modify all of the lists.
  • 03:37 You can change the background as well and create any image that you'd like.
  • 03:40 So, if you're a YouTuber and you want the filming,
  • 03:43 then there might be a few photos for you there that might be more relevant.
  • 03:47 I hope this gave you a overview of how you can use Trello as an editorial calendar.
  • 03:52 We'll include some more tips and tricks inside of the exercise area.
  • 03:56 This is something that I'm sure you can go a lot deeper with.
  • 03:59 I'll see you in next section, which will cover a few other resources.

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