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About this lesson

Learn how to quickly produce a printed envelope or label for postal mail.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2013, 2016, 2019.

Exercise files

Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.

Envelopes and Labels.docx
563.2 KB Envelopes and Labels - Solution.docx
126.3 KB

Quick reference

Envelopes and Labels

Learn how to quickly produce a printed envelope or label for postal mail.

When to use

Printed correspondence requires an addressed envelope or sometimes a label to place onto a large envelope.

 

Instructions

Print an Envelope

  1. Select the address text on the document.
  2. On the MAILINGS ribbon, Create group (on far left), click Envelopes
  3. The address should appear on the top of the box, have an envelope ready in your printer, and click PRINT.

Add an Envelope to the Document page

  1. Same steps 1 & 2 above, except click
    ‘Add to Document” and an envelope page will be placed above your document for repeated future use.

Print a Label or sheet of Labels

  1. Select the address text on the document.
  2. On the MAILINGS ribbon, Create group (on far left), click Labels
  3. Choose Full page or Single label, and make sure the correct Label style is shown
  4. If it needs to be changed, check your label box for the brand and style #, click OPTIONS, and select the matching Label information.
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  • 00:04 On your Mailings ribbon, way over on the left-hand side, we have Envelopes and
  • 00:08 Labels, and again, if this is something you're going to use a lot,
  • 00:11 I would highly recommend adding these to your Quick Access Toolbar.
  • 00:14 Simply right-click on top of the buttons, Add to Quick Access Toolbar, and
  • 00:19 you should see them on the end of your Quick Access bar.
  • 00:21 All right, let's go ahead and get started.
  • 00:23 It's a pretty simple, straightforward process.
  • 00:26 You simply select the address you wanna send to.
  • 00:29 You click on your Mailings ribbon > Envelopes.
  • 00:32 And your address appears on the screen.
  • 00:35 If you have a pre-addressed envelope,
  • 00:36 you're not going to type anything on the return address.
  • 00:38 But if you're using a blank white envelope,
  • 00:40 you absolutely going to type an address right in here.
  • 00:42 And then it even shows you how to feed the envelope to the printer.
  • 00:47 On the Actions ribbon, I can actually choose a different size envelope, and
  • 00:51 I can even change the font sizes.
  • 00:52 So I'll hit Cancel on there, and
  • 00:54 I do wanna show you this little feature called Add to Document.
  • 00:57 When I activate that button, there was a slight change on my screen, and
  • 01:02 basically it put an envelope on top of the document itself.
  • 01:05 So that if this is a regular mailing you do, why go to the work again?
  • 01:09 Just do the work once,
  • 01:10 add the envelope to the top of your document and save it together.
  • 01:14 Now when I hit Print,
  • 01:15 envelope prints first, and then the letter prints second, okay?
  • 01:19 So now, let's go ahead and look at the labels.
  • 01:22 All right, every label box you purchase has a number on it,
  • 01:27 5261, on this particular example.
  • 01:30 And so, same process.
  • 01:32 I'm just going to select the address I want to use,
  • 01:35 click Mailings > Labels, and now I'm here.
  • 01:39 The label address shows up.
  • 01:40 Full page of the same label or
  • 01:42 a single label where you can identify the row and column.
  • 01:45 If you've got a leftover sheet with leftover label stickers on it,
  • 01:48 you don't have to waste anything.
  • 01:50 You can actually identify which one.
  • 01:51 Okay, full page of the same label, look what happens when I hit,
  • 01:56 actually I have to hit Options first cuz I have to make sure it is using Avery 5261.
  • 02:02 Of course, I can see this here because I had chosen it previously, but
  • 02:06 what if your box is different?
  • 02:08 When I click Options, this is where you identify your Label vendor, and
  • 02:12 look at the long list.
  • 02:13 My goodness, there is a lot of vendors in there.
  • 02:16 I'm gonna stick with my Avery.
  • 02:18 And then look at all these numbers down here.
  • 02:20 I want 5261, so if I click there,
  • 02:23 I can actually type my way to that number, 5261, and choose that one.
  • 02:28 And of course, I got that number off the front of the box.
  • 02:32 So I'll go ahead and hit OK to this.
  • 02:34 And now, what's gonna happen is I'm gonna hit brand New Document.
  • 02:38 It's gonna create a new document.
  • 02:40 It's gonna look a little funny on my screen, and so
  • 02:42 let me just do some switching here real quick.
  • 02:46 There's a little glitch on my 2016, so I have to click out of it and back into it.
  • 02:51 But when I hit New Document, look what happened.
  • 02:54 I have a full page document of the same label.
  • 02:57 Wonderful if this is someone you're sending to on a regular basis.
  • 03:00 You just can just peel off a sticker, stick it on an envelope much easier, or
  • 03:04 on a package I guess, much easier than printing a single envelope.
  • 03:08 Of course, if this is something I'm gonna save, I would save it,
  • 03:10 name it appropriately, but that is the whole lesson about envelopes and labels.
  • 03:16 Put the buttons on your Quick Access Bar if you're using them a lot, but
  • 03:19 just don't forget they're on Mailings > Envelopes and Labels.
  • 03:22 All right, thank you.

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