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Styles Gallery

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About this lesson

Learn how and why to apply predesigned Styles to text.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2013, 2016, 2019/365.

Exercise files

Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.

Styles Gallery .docx
58.9 KB
Styles Gallery - Solution.docx
59.5 KB

Quick reference

Styles Gallery

How and why to use the STYLES GALLERY in a document

When to use

Styles are simply pre-designed font styles that save time rather than creating your own.  It is common to use Styles in a report format in order to visually separate topics.

Instructions

  1. Click the line of text that you want to apply a Style to.
  2. Click the HOME ribbon and move the mouse to the Styles Gallery.
  3. Click the drop down arrow to view all the available Styles and float the mouse over the styles to preview the effect on your text.
  4. Finally, click the Style you like best.

Tips:

Limit font styles and variations to three within any document. Otherwise it appears unprofessional and distracts the reader from your topic.

Ctrl A will select the entire document so you can make a Font change and apply it to the document with one click.

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  • 00:04 Hello, in this lesson I'd like to introduce you to styles.
  • 00:09 Now, others and exercise file was some text already typed in.
  • 00:12 You're welcome to use at or just go ahead and open up a link one and
  • 00:16 use your own document.
  • 00:18 I'm going to go ahead and
  • 00:19 put my insertion point on the script that says, Title of Report.
  • 00:23 Because wherever your insertion point is is where the style will be applied.
  • 00:27 I'm on my home ribbon right up here.
  • 00:28 And on the right hand side is a group that's called Styles.
  • 00:32 And right above that is what we call a gallery.
  • 00:35 When you hit the drop down arrow, there is a gallery,
  • 00:38 an art gallery of all the styles.
  • 00:40 What you have to do is float your mouse around to the different styles and
  • 00:44 you can see the Title of Report where I had clicked before I started this.
  • 00:47 Watch it change.
  • 00:49 I'm not clicking any of these, I'm just floating my mouse on them.
  • 00:53 And then basically, you can decide which one you like and which one you wanna use.
  • 00:56 Now there's one here that says, Intense Quote.
  • 00:59 And I can tell in the background it did change it.
  • 01:02 So if I go to this one, let's see, Intense Reference, but this one, Intense Quote,
  • 01:08 puts lines above and below it and colors the font blue and italicized.
  • 01:14 Now it doesn't matter to me that the name of it is intense quote.
  • 01:17 I don't care if I'm gonna use it for a quote or not.
  • 01:19 I like the style of it, I'm gonna select that particular one.
  • 01:22 So, I'll go ahead and just click it, it applies it, and there you go.
  • 01:27 Now I still have the ability to format this,
  • 01:30 I think the font size is a little small if it's gonna be the title of report.
  • 01:34 So I'm gonna select all the text in that line and I'm gonna come up here and hit my
  • 01:39 A up arrow a few times until I decide I like the size of the font, which is
  • 01:44 why I prefer this A up and A down instead of guessing which size I might like.
  • 01:48 I can actually view which size I like with the font large and font smaller buttons.
  • 01:54 Okay, let's go ahead and go to Topic #1 right over here.
  • 01:57 So I'm gonna go put my insertion point on top of one, go back to my gallery, and
  • 02:02 I decide I like this one.
  • 02:03 The heading four because it's blue and it's italicized.
  • 02:07 And I select it and I can click off of it.
  • 02:09 Now notice when I flip my mouse over the top of it,
  • 02:12 a little arrow shows up on the right hand side.
  • 02:14 Now this happens with headings in this style.
  • 02:16 You can actually collapse what is under that heading.
  • 02:19 Now, you're going to see everything vanish on my screen as soon as I select that
  • 02:23 arrow because everything under it belongs to that heading, okay.
  • 02:27 It's just a nice way to collapse your heading so
  • 02:29 you can actually work with just your headings, all right.
  • 02:32 Now I'm gonna click on top of two.
  • 02:34 Go right up here.
  • 02:36 I've got my heading 1,2,3,4.
  • 02:37 I'm gonna use heading 2 this time.
  • 02:39 Looks a lot different.
  • 02:40 Shows up with an arrow off to the left.
  • 02:42 I can collapse that one and everything underneath vanishes.
  • 02:45 But the top of 1 was fine.
  • 02:47 Okay, now I can collapse this one as well.
  • 02:49 So that's how you can collapse your headings.
  • 02:51 You can, it's just easier to format, all right.
  • 02:54 So, I'm gonna ahead and go here.
  • 02:57 Subtopic and we'll do heading three on this one.
  • 02:59 So, I've got quite a nice variety of styles going on here, but
  • 03:04 the font styles, the fonts are a little different.
  • 03:07 As I click, that one says Arial.
  • 03:09 This one says Calibri Light.
  • 03:11 This bottom one says Arial.
  • 03:14 I want them all to be Calibri.
  • 03:16 So I'm gonna click and drag all of these, oops went a little too far.
  • 03:21 And I'm going to force them to be Calibri.
  • 03:23 Now they went blank because I've confused the computer.
  • 03:26 Some are Arial, some are Calibri.
  • 03:28 It doesn't know what I want, so it went blank.
  • 03:30 So I'm just gonna force it and say, I want Calibri.
  • 03:33 I'm gonna select them all.
  • 03:34 Now Calibri is applied but notice the font size is confused cuz
  • 03:39 there's different sizes and that's okay, I'm just gonna leave that alone.
  • 03:42 All right, one more thing I'm gonna show you, when you use styles which of
  • 03:46 course make sure you use headings, if you click on the view ribbon right up here,
  • 03:49 there's a button here that called navigation pane.
  • 03:52 I would highly recommend you turn that on because the navigation pane allows you to
  • 03:56 click around your document on any area you want.
  • 04:01 And I love the navigation pane for that reason.
  • 04:03 Generally, when I working on a document, I always have my navigation pane on because
  • 04:07 I've always got headings from the style gallery located on the home ribbon.
  • 04:13 I hope you use those.
  • 04:14 They're kinda fun.
  • 04:15 All right, thank you.

Lesson notes are only available for subscribers.

Basic Cut, Copy, Paste
05m:03s
Format Text with Fonts and Colors
04m:40s
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