Rehearsing Slides

Quick reference

• 00:03 Before you deliver your presentation to the audience, it's so
• 00:06 important that you practice, practice, practice, practice, practice and
• 00:10 practice with as much time as you have available.
• 00:12 And we can pinpoint some options that are available that can help you rehearse your
• 00:17 slideshow, as well as other options and features.
• 00:20 On the SlideShow tab, we have the Set Up Show button,
• 00:23 which launches the appropriate dialog box, which is the subject of another video.
• 00:27 There is also the option to rehearse timings and
• 00:29 it's well worth having a look at.
• 00:32 If you click on it, it's a way that you can deliver your presentation to
• 00:37 practice it as well as to get the timings for the slides.
• 00:40 And as you advance through your presentation,
• 00:43 it will give you a total time when you end it.
• 00:45 Now, please note that no sound is being recorded while you do this and
• 00:49 no video is being created.
• 00:51 It's just the slide and the animation timings that are being recorded.
• 00:56 So, let's go into it and we can look at the buttons on the tool bar.
• 01:00 Now note the little button to advance the slide or
• 01:03 you can just click on the slide, pause the recoding.
• 01:07 The Slide Time as well as over here the title presentation time based on where
• 01:12 you currently are in the rehearsal, as well as the Repeat slide option.
• 01:16 When your slides are done or when you press the Escape key to end the rehearsal,
• 01:21 you are given the option to keep those timings for your whole slideshow.
• 01:24 I click Yes and let's go to slide Sorter View and
• 01:27 we can look at the timings that are available for that presentation.
• 01:32 Also remember when you rehearse your presentation,
• 01:34 the timings are overwritten every time.
• 01:38 So if you wanna keep previous timing,
• 01:39 you must save your presentation with a new name.
• 01:42 Also remember and it's very important, you must remove those timing
• 01:47 when you need use those slide in front of a live audience.
• 01:51 Because otherwise, the speaker maybe on a particular slide and the slide themselves
• 01:55 may move off to another slide causing a bit of an embarrassing goof off.
• 01:59 I've seen it happened.
• 02:00 Another option is to actually recall the slideshow and he,
• 02:03 who have the option to commence recording from the beginning of the presentation or
• 02:08 from the current slide.
• 02:10 The difference between rehearsing the timings and recording a slideshow is that
• 02:14 when you rehearse the timings, you only save the slide and animation timings.
• 02:18 But when you record a slideshow,
• 02:20 you do those as well as recording the narration plus any laser pointer activity.
• 02:25 Now, this laser pointer activity is actually what you do with PowerPoint's
• 02:29 built-in laser pointer.
• 02:30 And of course, not anything that you do with an externalizer pointer.
• 02:34 Now we can demonstrate that quickly in slideshow mode by
• 02:38 right-clicking on a slide, Pointer Options and Laser Pointer and
• 02:43 any movements that we make with that pointer are also recorded.
• 02:47 So we start the recording, the presentation runs and
• 02:51 the information is recorded and that can be very useful.
• 02:54 So in the slide, we talk about databases and support for decision making etc.
• 03:00 Then we move to the chart for performance upgrades and
• 03:03 a smart OAuth diagram about the future, and all that gets recorded.
• 03:08 Notice how the PowerPoint has these icons on slides now that we've exited.
• 03:13 So when I go back to normal view,
• 03:15 we can see that each icon represents effectively a very small sound file.
• 03:19 How we can see the sound timeline.
• 03:21 How we can play that if we wish and
• 03:23 we can get some sound playing back from that file replaying to us.
• 03:27 Some of the audio that was just captured.
• 03:30 So important to rehearse your presentation,
• 03:33 it's even useful to record your presentation with the audio and
• 03:36 listen to yourself and see if you can learn anything about how you present.
• 03:40 You might focus on particular words that you wish you didn't see such as cool and
• 03:44 is only through practice, and listening,
• 03:46 and watching that you learn how to present more effectively.
• 03:50 As well as, of course,
• 03:51 feedback from audiences if people are kind enough to do that for you.
• 03:55 The confidence that you will gain will allow you to pace your presentation to
• 03:59 know what information you're presenting, as well as to handle interruptions and
• 04:04 possible questions and practice will give you so much confidence.
• 04:08 And some of these control in PowerPoint are perfect to help you
• 04:11 to get that practice and gain that confidence.

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