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Project Management for Business Professionals
Project Management Context
Understand the inter-relationship between the triple constraints on a project of scope, schedule, and resources.
Circles of Project Management
Circles of project management are a framework for considering different project management aspects. Based upon project and organizational considerations, some aspects may be emphasized and others de-emphasized.
Know the role and responsibilities of the project leader.
Most large projects are managed by a cross-functional core team. Core team members have a dual responsibility; they are responsible for the project achieving its goals and they are responsible to ensure that the project complies with their function’s standards and best practices.
Know how to identify stakeholders and understand how they measure project success.
Understand the phases of a project lifecycle and know how to approach a predictive project versus an adaptive project.
Project Management Methodology
A methodology or system of project management helps those in the organization involved with projects to know what to expect.
Identifying stakeholders enables the project team to create a strategy for each communicating and interacting with each stakeholder.
Stakeholder Project Goals
Many stakeholders have additional goals for a project beyond the primary business goal. Understanding those goals can help the team ensure project success and maintain stakeholder support.
Learn how to quickly identify project boundaries using the W questions.
In-Frame and Out-of-Frame
In-Frame/Out-of-Frame is a technique for clarifying project boundaries by listing the activities and deliverables that are in scope for the project as well as the activities that are not required as part of the project.
The approach taken when planning a project should be based upon the primary project constraint. Attributes of that constraint are planned first and then other aspects of the project are planned to support the primary constraint.
Projects are often organized into phases. Phases provide structure and logic to the project and aid the project team and management to track progress.
Learn how to identify project tasks and activities using the deliverables deployment technique.
Task Descriptions are the statements of scope for each of the project activities. They are written in the format of “action – completion point.”
The WBS Dictionary is a table or spreadsheet that is organized by project task and contains all project planning details.
Understand when and how to use a milestone schedule on a project. Learn how to create a milestone schedule.
Understand when and how to use a Gantt chart on a project. Learn how to create a Gantt chart.
A Task List Schedule is a schedule format used to communicate tasks with dates to extended team members or those who do not have a major role in the project.
A 2D Task List is a project scheduling tool for managing a batch of similar items that must be processed through the same project steps.
Understand what is normally shown in a project budget. Learn how to create a time-phased project budget.
The project Resource List is a list of all individuals working on the project with their contact information and all special equipment and facilities required to accomplish project tasks.
The Responsibility Matrix is a project management tool for correlating project work assignments with project team members.
Project plans are built with an accumulation of estimates, each of which has a level of uncertainty associated with it. The level of uncertainty is a major contributor to the accuracy of the plan and the amount of project risk.
The most commonly used techniques for creating project estimates are analogous estimates, bottom up estimates, three point estimates, and using a parametric model.
Effort - Duration - Money
Project estimates of effort, duration, and money are inter-related. Based upon the cost and availability of the resources involved, once you have one of the estimates you can derive the other two.
Time Boxes are an estimating technique that sets a finite time for a task or task group. The amount of scope that is completed is variable. Whatever scope is done when the time box ends is the amount of scope for that activity on the project.
Positive and Negative Risk
Understand the difference between positive and negative risk. Learn the major steps of project risk management.
The practice of identifying positive and negative conditions that may occur within the project and impact project objectives.
All project risks are not equal in their effect on a project. Project risks that have been identified are prioritized using qualitative techniques such as the Risk Matrix.
The Risk Sensitivity Analysis is a technique to assess the magnitude of impact from a risk.
Negative Risk Response is determining what actions the project will take to address risk threats.
Positive Risk Response is determining what actions the project will take to address risk opportunities.
Contingencies and Triggers
Contingencies are potential risk response actions that will only be implemented if some triggering event or condition has shown that the risk probability has gone from unlikely to likely.
Learn the characteristics of a project core team and understand the stages of a team building lifecycle.
Understand the characteristics of the major categories of project communication. Know the communication constraints typically encountered on project.
Project Decision Making is the process whereby the project leader and project team decide upon project strategy, tactics, and acceptable actions. For Project Stakeholders, the decisions normally concern project boundaries. For Project Core Team members, the decisions normally concern project plans and execution.
Team Meetings are a gathering of team members to discuss aspects of the project. Team pulse meetings focus on status. Team problem solving meetings focus on problem resolution.
Task Accountability is the project management activity associated with ensuring successful completion of project activities.
Contractors and Vendors Execution
Contractors and vendors are often used to accomplish project tasks. The complexity, uniqueness, and uncertainty of the activity will determine the nature of the relationship between the project team and the contractor or vendor.
Learn how to create and use a project dashboard to communicate project status with both management and your project team.
Understand the purpose of a project management review and learn how to prepare for one.
Scope creep is the uncontrolled expansion to project scope without adjustments to time, cost, and resources.
Issues are any request, complaint, or unexpected condition that leads to unplanned, but in scope, work that must be accomplished on a project. They normally result in the need to implement a workaround in order to resolve them.
A formal documented process for changing the project baseline.
Understand how to gain stakeholder acceptance during project closeout and learn how to create and use a Punch List.
To fully realize the benefit of a project, often business systems need to change to implement the project results. This transition can be a challenging aspect of the project.
Lessons Learned are a retrospective look at a project, or phase of a project, to identify best practices to be repeated and performance gaps to be improved.
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PMI, PMP and PMBOK are registered marks of the Project Management Institute, Inc.