About this lesson
Learn to create and modify basic calculated fields for PivotTables.
Download this lesson’s related exercise files.Creating Calculated Fields - Begin.xlsx
47 KB Creating Calculated Fields - Complete.xlsx
Calculated Fields in Pivot Tables
Creating and modifying basic calculated fields for Pivot Tables in Excel.
When to use
Calculated fields are used to build mathematical and logical formulas in a Pivot Table, rather than relying on adding those calculations to the data source. This is useful, as there are occasions where we cannot modify our source data but need to add extra calculations to our Pivot Tables.
Setting the stage
- Create a Pivot Table
Creating Calculated Fields
- Select a cell in the Pivot Table
- Go to Pivot Table Tools --> Analyze --> Fields, Items & Sets --> Calculated Field
- In the Name field, replace Field1 with the name you’d like to use for your field
- Highlight the 0 in the formula field, scroll down the Fields list
- Build your formula by selecting fields and performing the appropriate math
- Click Add, then OK, and notice that the new field is on the Pivot Table
Modifying Calculated Fields
- Go back to Fields, Items & Sets --> Calculated Field
- Choose the name of your field from the drop-down list at the top
- Change the formula as desired
- Click Modify, then OK
- The Pivot Table has updated to show your revised formula.
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